Fleet Operations Coordinator

4 weeks ago


Edmonton, Alberta, Canada AFD Petroleum Full time

The Fleet Operations Coordinator is responsible for the strategic planning and efficient allocation of trucks for deliveries to customers and their respective locations. This role involves supervising and scheduling drivers and equipment, as well as managing inventory and forecasting volumes for AFD customers and cardlock locations. The ideal candidate will provide excellent support to drivers and ensure customer service excellence.

Key Responsibilities:

  • Scheduling fuel deliveries and purchases (bulk, home heat, cardlock, wholesale)
  • Building trips and ensuring credit releases are completed prior to delivery
  • Trip closure: next day from delivery
  • Ensuring quality and completion of all paperwork from drivers
  • Driver scheduling: ensuring adequate coverage
  • Building and maintaining a master load pattern list for all branch units
  • Ensuring drivers follow AFD procedures for safe and efficient operation
  • Managing fuel dyed inventory

Trucking Compliance:

  • Working with Logistics Manager to ensure all vehicle registration, insurance, permits, and inspections are valid
  • Management of USDOT regulations (FAST Cards, Plates, Transponders)
  • Keeping all branch unit files up to date

Maintenance Coordination:

  • Managing unit downtime for in-house or external vendor repairs
  • Collection of DVIR from drivers and relaying to maintenance
  • Scheduling repairs with the Shop and external vendors
  • Reporting tank dips daily for all fuel inventory locations as necessary
  • Reporting all closing dips at month end
  • Completion of month end fuel inventory report
  • Management of fuel inventory minimums and maximums

Office and Yard Duties:

  • Assisting with answering phone calls and customer service duties
  • Assisting with fuel forecasting under the direction of the Area Manager
  • Inventory of the Branch tank farm
  • Operation of equipment as required

Requirements:

  • 3+ years' experience in a dispatch-related position
  • High School Diploma required
  • Professional written and verbal communication skills

Decision Making:

  • Route planning and profit maximization on daily commutes


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