Administrative Support Specialist

4 weeks ago

Bancroft, Ontario, Canada Webber Full time
Job Summary

The Administrative Assistant plays a vital role in supporting the company's administrative and operational functions, ensuring the smooth execution of daily activities. This role demands a high level of organizational efficiency, document management expertise, and human resources support.

Key Responsibilities
  • Administrative Support: Provide comprehensive administrative support to the management team, including scheduling meetings, managing calendars, and organizing company events.
  • HR and Payroll Support: Assist in various human resources functions such as processing new hire paperwork, supporting payroll operations, and coordinating benefits enrollment.
  • Document Control and Compliance: Take charge of document management, ensuring all paperwork is accurately filed, easily accessible, and compliant with legal requirements.
  • Procurement and Inventory Management: Oversee the procurement of office supplies and equipment, manage vendor relationships, and maintain accurate inventory records.
  • Financial Administration: Support financial administration tasks, including invoice processing, expense report management, and reconciliation of accounts payable and receivable.
  • Safety and Maintenance: Contribute to the maintenance of a safe and healthy work environment by participating in safety initiatives and ensuring that office equipment and facilities are maintained to high standards.
  • Client and Staff Relations: Act as a key point of contact for clients and staff, providing exceptional service and support to foster a positive and productive office environment.
  • Operational Support: Play a key role in operational planning and execution, including participation in strategic meetings, supporting project management activities, and ensuring efficient office operations.
Requirements
  • Advanced proficiency in Microsoft Office applications.
  • Exceptional organizational, time management, and prioritization skills.
  • Strong interpersonal and communication skills.
  • A high degree of professionalism and the ability to handle confidential information.
  • Demonstrated problem-solving skills and the ability to work independently as well as part of a team.
Work Environment
  • Primarily an office setting.
  • Typically experiences a moderate noise level.

Webber is an equal opportunity employer committed to diversity and inclusion and we encourage applications from all qualified candidates, including those with disabilities. We will accommodate applicants' needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. Information received relating to accommodation will be addressed confidentially.

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