Executive Assistant
3 weeks ago
We are seeking an experienced Executive Assistant to provide high-level administrative support to our Senior Leadership Team. The ideal candidate will have a strong background in executive administration, excellent communication skills, and the ability to work independently in a fast-paced environment.
Key Responsibilities- Manage the CEO and Group President's calendars and daily activities
- Plan and coordinate meetings and events for the Senior Leadership Team
- Coordinate domestic and international travel arrangements and accommodations
- Process invoices, expense reports, and reconcile statements and receipts
- Prepare presentations, meeting materials, and reports as needed
- Draft letters and communications
- Record meeting minutes and follow up on related action items
- Perform routine office tasks necessary for the operation and presentation of a professional office environment
- Provide assistance with quarterly all-employee calls and weekly operations briefings
- Assist and support company event planning
- Replace reception one day per week and act as backup as required
- Complete general errands as required
- Minimum of 5-10 years of relevant experience and prior experience in an Executive Assistant role
- Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
- Excellent organizational skills (able to prioritize, multi-task, and effectively manage time)
- Flexibility and adaptability to meet deadlines and manage changing priorities
- Detail-oriented with an emphasis on quality of work
- Excellent computer proficiency (MS Office - Word, Excel, PowerPoint, MS Project, and Outlook)
- Motivated self-starter, resourceful with a positive, professional attitude
- Strong problem-solving skills with the ability to identify alternative solutions
- Exhibits diplomacy, sound judgment, and tact
- Demonstrates a high level of confidentiality
- Team-focused with the ability to work independently, demonstrate creativity
- Demonstrates strong and visible support of our values
- Maintain compliance with all company policies and procedures
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. We are dedicated to creating and maintaining an inclusive and accessible workplace for all our candidates and employees. If you are interested in this opportunity or know someone who would be a good fit, please contact us at www.randstad.ca or call us at 514-695-3315.
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