Administrative Assistant

4 weeks ago


Toronto, Ontario, Canada North York General Hospital Full time
Job Title: Administrative Assistant - Obstetrics Program Management

Job Summary: We are seeking an experienced Administrative Assistant to provide high-level administrative support to the Chief of Obstetrics. The successful candidate will have excellent organizational and communication skills, with the ability to work independently and as part of a team.

Key Responsibilities:

* Provide administrative support to the Chief of Obstetrics, including managing departmental meetings and on-call schedules
* Manage confidential information in a sensitive and professional manner
* Coordinate and plan meetings, including preparation and documentation of agendas, minutes, and work plans
* Develop reports and PowerPoint presentations as required
* Perform other duties as required

Requirements:

* Undergraduate degree preferred
* Secretarial courses or diploma or certificate in Office Administration
* Knowledge of office and management principles
* Ability to utilize standard office equipment and order routine supplies
* Knowledge of Medical terminology an asset
* Demonstrated knowledge of computer software, e.g., Word, Excel, PowerPoint, Access, Visio
* Electronic Medical Records experience preferred
* At least three years in a secretarial position with administrative experience
* Extensive calendar management experience
* Excellent organizational and problem-solving skills
* Excellent written and verbal communication skills
* Excellent interpersonal and customer service skills
* Ability to work independently
* Accurate minute taking skills, filing
* Accurate keyboarding, word processing skills - minimum 55 wpm
* Ability to prioritize, multi-task and effectively manage time and balance schedule of Program Directors
* Resourcefulness and ability to adapt in response to Program's needs
* Flexible with schedule
* Bilingualism in French/English preferred

What We Offer:

Working at North York General Hospital means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada's leading hospitals. This is a Full Time Permanent Position, with 8 hours shifts, days shifts in the Maternal, Newborn, Paediatrics and Obstetrics program. We offer a highly competitive total compensation package that includes benefits, pension, and vacation.

  • Toronto, Ontario, Canada Ontario Ltd Full time

    Job Title: Administrative AssistantJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ontario Ltd. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team,...


  • Toronto, Ontario, Canada The Edge A Leader's Magazine Full time

    We are seeking an Administrative Assistant to join our team at The Edge A Leader's Magazine. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including typing and proofreading correspondence, sorting and processing applications, and maintaining office supplies.The ideal candidate will have 1 year to...


  • Toronto, Ontario, Canada Manpower Solutions Full time

    Job Title: Administrative AssistantManpower Solutions is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our staff, including coordinating seminars, conferences, and other events, as well as managing contracts and maintaining digital...


  • Toronto, Ontario, Canada Axess Law Professional Corporation] Full time

    Role OverviewAt Axess Law Professional Corporation, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our staff and ensuring the smooth day-to-day operations of our office.Key ResponsibilitiesAdministrative Support: Provide...


  • Toronto, Ontario, Canada North Star Success Inc Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at North Star Success Inc. The successful candidate will be responsible for providing administrative support to our staff, including tasks such as:Preparing and formatting documentsManaging incoming and outgoing mailProviding general information to clients and the...


  • Toronto, Ontario, Canada The Edge A Leader's Magazine Full time

    Job Summary: We are seeking a highly organized and detail-oriented administrative assistant to join our team at The Edge A Leader's Magazine. As an administrative assistant, you will provide administrative support to our staff, handle correspondence, and maintain accurate records. Key Responsibilities: Administrative Tasks: Type and proofread...


  • Toronto, Ontario, Canada Pame Eco Technology Full time

    Job Title: Administrative AssistantJob Description:We are looking for an experienced Administrative Assistant to join our team at Pame Eco Technology. The successful candidate will be responsible for providing administrative support to our team members and ensuring the smooth operation of our office.The ideal candidate will have excellent communication and...


  • Toronto, Ontario, Canada KashZway Full time

    KashZway is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an integral part of our operations, you will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities.Key ResponsibilitiesReview and evaluate new administrative...


  • Toronto, Ontario, Canada ONTARIO INC. Full time

    At ONTARIO INC., we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for planning and organizing daily operations, answering telephone calls and messages, and compiling data and statistics. This role requires excellent communication and problem-solving skills, as well...


  • Toronto, Ontario, Canada NORTHUMBERLAND COLLEGE Full time

    We are seeking an experienced Administrative Assistant to join our team at Northumberland College. The successful candidate will have a strong background in office administration, with a focus on implementing new procedures and evaluating existing ones.The ideal candidate will have excellent organizational skills, with the ability to prioritize tasks and...


  • Toronto, Ontario, Canada Chartered Immigration Services Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Chartered Immigration Services. As a key member of our front-line team, you will be responsible for providing exceptional customer service to our clients and stakeholders.Key Responsibilities:Provide administrative support to our team, including answering phone...


  • Toronto, Ontario, Canada Krystalite Gt Inc. Full time

    Krystalite Gt Inc. is seeking an experienced Administrative Coordinator to join our team.Key ResponsibilitiesReview and evaluate new administrative procedures to ensure they are efficient and effective.Delegate tasks to office support staff and establish clear priorities and deadlines.Manage office services, including accommodation, equipment, supplies, and...


  • Toronto, Ontario, Canada First Student Canada-Transco Full time

    About the PositionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at First Student Canada-Transco.Key Responsibilities:Administrative Support: Provide administrative assistance to office personnel, including scheduling appointments, preparing correspondence, and maintaining records.Communication: Answer...


  • Toronto, Ontario, Canada Platinum Transport Group Inc. Full time

    Platinum Transport Group Inc. is seeking an Administrative Assistant to support our team with administrative procedures. Main Responsibilities:Implement new administrative procedures and maintain accurate records.Delegate tasks to office support staff and oversee payroll administration.Administer policies related to the release of records and co-ordinate...


  • Toronto, Ontario, Canada SHABBIR TRANSPORTATION INC . Full time

    Job Summary: As an administrative assistant at SHABBIR TRANSPORTATION INC., you will be responsible for reviewing and evaluating administrative procedures, prioritizing tasks, and ensuring deadlines are met. This role requires excellent multitasking, time management, and attention to detail skills.Key Responsibilities:Administrative Tasks:Review and evaluate...


  • Toronto, Ontario, Canada OMEGA SOFTWARE SERVICES LTD. Full time

    Job Title: Administrative CoordinatorKey Responsibilities:• Implement new administrative procedures to enhance office efficiency• Review and evaluate new administrative procedures to ensure they meet organizational standards• Delegate work to office support staff to optimize workload and productivity• Establish work priorities and ensure procedures...


  • Toronto, Ontario, Canada ONTARIO INC. Full time

    We are seeking an Administrative Assistant to join our team at ONTARIO INC. The successful candidate will be responsible for planning and organizing daily operations, answering telephone calls and messages, and compiling data and statistics.Key ResponsibilitiesPlan and organize daily operations to ensure smooth workflowAnswer telephone calls and messages in...


  • Toronto, Ontario, Canada MausPark Antiques Full time $600 - $2,000

    Title: Administrative AssistantLooking for a competent individual to support in various administrative functions:Handling orders, sourcing materials, subcontractors, and workersManaging digital tasks and maintaining an online presenceServing as a liaison between clients and the companyRunning errands when requiredThese tasks are currently managed by me. I...


  • Toronto, Ontario, Canada ANY Group Inc Full time

    We are seeking an experienced Administrative Officer to join the ANY Group Inc team. This is a permanent full-time position with a 30-40 hour work week. The successful candidate will have a strong background in administrative procedures and excellent communication skills.Key ResponsibilitiesImplement new administrative procedures and review existing ones to...


  • Toronto, Ontario, Canada Secure Force Security Full time

    Job Title: Office AdministratorThe ideal candidate will have strong organizational and communication skills, with the ability to work effectively in a fast-paced environment.Key Responsibilities:Review and evaluate new administrative proceduresEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative...