Customer Service Representative
3 weeks ago
About Mitten Building Products
Mitten Building Products is a leading manufacturer of exterior building solutions, serving both residential and commercial markets across North America. Our products are the cornerstone of the communities where people live, work, and play.
Job Description
The Customer Service Representative will be responsible for taking and processing orders, responding to customers through various channels, and ensuring customer satisfaction by anticipating needs and proposing appropriate solutions from our product portfolio.
Key Responsibilities
- Create and manage order entries.
- Prepare daily order schedule and distribute to warehouse staff.
- Collaborate with warehouse to address shipping errors and discrepancies.
- Address delivery-related issues such as late shipments, shortages, and damaged products.
- Prepare all required paperwork for freight claims due to damages and arrange for credit or reshipment.
- Process transactions including payments and credits.
- Service customers directly by telephone, email, mail, over the counter, and in the showroom.
- Respond to customers and sales representatives on inquiries pertaining to product, shipping, warranty, etc.
- Support outside sales team by adopting internal processes to ensure customer satisfaction.
- Product knowledge to assist dealers/customers with parts or install inquiries.
- Participate in local trade shows, occasionally requiring weekend support.
- Complete other tasks as requested by Branch Manager.
Qualifications
Education
- Completion of college/vocational or technical training (minimum requirement: Grade 12 or GED).
- Computer literate; proficiency in using the MS Office Suite including Word, Excel, and Outlook.
- Knowledge of building materials and construction techniques is an asset but not required.
Skills and Attributes
- Inside Sales or Order Desk experience is an asset.
- Strong administrative, organizational, time management, and prioritizing skills.
- Able to handle a fast-paced, demanding environment and to act with urgency when necessary.
- Customer-focused attitude with a high level of professionalism and discretion.
- Dedicated team player that can work effectively with their own team as well as other departments to achieve goals.
- Attention to detail and ability to follow up on customer orders.
- Excellent communication, interpersonal skills, and ethics.
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