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Administrative Coordinator

2 months ago

Surrey, British Columbia, Canada Orangebox Media Group Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Orangebox Media Group Inc. As an Administrative Coordinator, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support our business objectives.
  • Team Support: Supervise and support other team members, providing guidance and training as needed.
  • Policies and Procedures: Develop and implement policies and procedures to ensure efficient office operations.
  • Communication: Record and prepare minutes of meetings, seminars, and conferences, and ensure timely distribution to relevant stakeholders.
  • Office Management: Determine and establish office procedures and routines, and maintain accurate records.
  • Recruitment: Plan, develop, and implement recruitment strategies to attract top talent.
  • Scheduling: Schedule and confirm appointments, meetings, and events.
  • Contract Management: Manage contracts and agreements with vendors and partners.
  • Customer Service: Provide exceptional customer service, responding to inquiries and resolving issues in a timely manner.
  • Data Management: Compile data, statistics, and other information to support business decisions.
  • Advisory Role: Advise senior management on administrative matters and provide recommendations for process improvements.
  • Supply Chain Management: Order office supplies and maintain inventory levels.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Reception Services: Greet visitors, direct them to contacts or service areas, and provide general assistance.
  • Document Management: Set up and maintain manual and computerized information filing systems, and type and proofread correspondence, forms, and other documents.
  • Project Coordination: Assign, coordinate, and review projects and programs to ensure timely completion.
Work Environment and Requirements
  • Work Environment: Fast-paced environment with a focus on attention to detail and ability to work under pressure.
  • Physical Capabilities: Repetitive tasks and ability to work in a dynamic environment.
  • Personal Suitability: Organized, team player, and client-focused individual with excellent communication skills.
  • Experience: 1 year to less than 2 years of experience in an administrative role, with a strong understanding of office procedures and policies.
  • Language: English is the primary language of communication, with the ability to work in a bilingual environment.
  • Work Hours: 30 to 40 hours per week, with flexibility to work overtime as needed.