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Administrative Assistant

2 months ago

Calgary, Alberta, Canada Reion Accounting Professional Corporation Full time
Job Title: Administrator – Public CPA Accounting Firm

We are seeking a highly organized and experienced Administrator to provide essential administrative support to our firm's two principals while managing client interactions.

Key Responsibilities:
  • Provide administrative support to the principals, including scheduling meetings, managing correspondence, and organizing documentation.
  • Serve as a primary point of contact for clients, ensuring a high level of service and professionalism in all interactions.
  • Manage incoming and outgoing communications, including phone calls, emails, and other inquiries.
  • Coordinate and organize client files, maintaining accurate and up-to-date records in compliance with firm standards.
  • Assist in the preparation and processing of client reports, documents, and presentations.
  • Schedule and organize client meetings, conference calls, and internal team meetings.
  • Liaise between clients and internal teams to ensure smooth communication and project completion.
  • Perform general office duties, such as ordering supplies, maintaining office organization, and managing office equipment.
  • Handle confidential information with discretion and ensure security of sensitive client and firm data.
  • Support the principals in managing their day-to-day operations efficiently.
Qualifications:
  • Minimum of 3 years of experience working in a public CPA accounting firm is required.
  • Strong understanding of accounting firm operations and client service protocols.
  • Exceptional organizational and multitasking abilities, with strong attention to detail.
  • High level of professionalism in dealing with clients and colleagues.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with accounting software.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Demonstrated ability to prioritize tasks and meet deadlines effectively.
Why Work with Us?
  • Work directly with experienced CPAs and be a key part of our firm's daily operations.
  • Collaborate with a dynamic team in a professional and growth-oriented environment.
  • Opportunity to engage with a diverse client base and contribute to high-level client service.