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Administrative Officer

2 months ago

Cochrane District, Canada Jayambe holding corporation Full time
Job Title: Administrative Officer

We are seeking an experienced Administrative Officer to join our team at Jayambe Holding Corporation. As an Administrative Officer, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and contributing to the achievement of our organizational goals.

Key Responsibilities:
  • Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
  • Office Management: Ensure the smooth operation of our office, including maintaining accurate records, managing supplies, and coordinating office services.
  • Task Management: Prioritize and manage tasks, delegate work to office support staff, and ensure procedures are followed and deadlines are met.
  • Policy Administration: Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
  • Office Services: Coordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Financial Management: Assist in the preparation of operating budget and maintain inventory and budgetary controls.
  • Reporting: Assemble data and prepare periodic and special reports, manuals, and correspondence.
  • Payroll Administration: Oversee and coordinate payroll administration.
Requirements:
  • Education: College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience: 1 year to less than 2 years.
  • Language: English.
  • Computer Skills: Proficient in MS Office, MS Excel, and other relevant software.
  • Work Conditions: Ability to work independently, work under pressure, and maintain attention to detail.
  • Personal Suitability: Excellent interpersonal skills, excellent oral and written communication skills, flexibility, and ability to multitask.
Support for Diversity and Inclusion:
  • We are committed to creating a welcoming work environment for persons with disabilities, newcomers and refugees, youth, Veterans, Indigenous people, and visible minorities.
  • We provide awareness training, mentorship programs, and other resources to support diversity and inclusion.