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Administrative Assistant

2 months ago

Winnipeg, Manitoba, Canada Pan Am Clinic Full time
Job Summary

We are seeking an experienced Administrative Secretary to join our team at Pan Am Clinic. The successful candidate will provide general administrative support for Community Health programs, including switchboard/reception, word processing, data entry, and other office duties.

Key Responsibilities
  • Provide administrative support to Community Health programs
  • Manage switchboard/reception duties, including answering phone calls and responding to inquiries
  • Perform word processing, data entry, and other administrative tasks
  • Process and distribute incoming and outgoing mail or fax documents
  • Photocopy, file, and maintain records
  • Collect and compile statistical data
  • Monitor and receive inventory, distribute office or medical supplies
  • Book appointments and meeting rooms
  • Maintain a daily staff away/coverage list for reception use
Requirements
  • Two years of related experience required
  • Data entry experience an asset
  • Experience maintaining records and compiling statistics
  • Excellent communication skills with switchboard/receptionist experience
  • Experience with mail distribution, photocopying, and faxing
  • Administrative experience in a healthcare office an asset
  • Demonstrated knowledge and experience maintaining a filing system
Education and Certification
  • Complete high school education, Manitoba standards, required
  • Successful completion of a formal post-secondary administrative assistant program required
  • A combination of education and experience may be considered
  • Keyboarding speed of 40 wpm required
  • Proficiency in Microsoft Word, Excel, and Outlook required
  • Working knowledge of PowerPoint preferred
Working Conditions

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check, and Adult Abuse Registry Check as conditions of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT.