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Administrative Assistant

2 months ago

Toronto, Ontario, Canada Globe Immigration Inc Full time
Job Title: Loans and Grants Administrative Assistant

Globe Immigration Inc is seeking a highly organized and detail-oriented Loans and Grants Administrative Assistant to join our team. As a key member of our administrative team, you will be responsible for providing administrative support to our financial services department.

Key Responsibilities:
  • Schedule and Confirm Appointments: Schedule and confirm appointments with clients and stakeholders, ensuring timely and efficient communication.
  • Manage Contracts: Manage contracts and agreements, ensuring compliance with company policies and procedures.
  • Answer Telephone and Relay Messages: Answer telephone calls and relay messages to team members, ensuring prompt and effective communication.
  • Compile Data and Statistics: Compile data and statistics, providing insights and recommendations to support business decisions.
  • Negotiate Collective Agreements: Negotiate collective agreements on behalf of employers or workers, ensuring fair and equitable outcomes.
  • Set Up and Maintain Filing Systems: Set up and maintain manual and computerized information filing systems, ensuring accurate and efficient record-keeping.
  • Type and Proofread Correspondence: Type and proofread correspondence, forms, and other documents, ensuring accuracy and professionalism.
  • Provide Advice on Procedures: Provide advice on procedures and requirements for government approval of development proposals, ensuring compliance with regulations.
  • Prepare Funding and Grant Applications: Prepare funding and grant applications and proposals, ensuring timely and effective submission.
Requirements:
  • Education: Bachelor's degree or equivalent experience.
  • Experience: 3 years to less than 5 years of experience in a similar role.
  • Computer and Technology Knowledge: Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, database software, project management software, and social media.
  • Technical Terminology: Familiarity with legal, financial, and business terminology.
  • Area of Specialization: Correspondence, contracts, financial statements.
  • Economic Specialization: Government finance.
  • Work Conditions and Physical Capabilities: Ability to work in a fast-paced environment with tight deadlines, attention to detail, and excellent written communication skills.
  • Personal Suitability: Flexibility, organized, accurate, reliable, time management, quick learner, and efficient interpersonal skills.
Screening Questions:
  • Are you currently legally able to work in Canada?
  • Do you have previous experience in this field of employment?