Property Leasing Coordinator

3 weeks ago

Vancouver, British Columbia, Canada UBC Properties Trust Full time
Job Title: Property Leasing Coordinator

Join UBC Properties Trust as a Property Leasing Coordinator and play a key role in promoting our portfolio and community to prospective tenants. As a member of our team, you will be responsible for providing exceptional customer service to faculty and staff of UBC, ensuring a smooth transition to our neighborhoods.

Key Responsibilities:
  • Respond to phone enquiries and emails regarding potential tenancy questions, including office walk-ins
  • Communicate with applicants regarding suite availability and ensure follow-up is completed to waitlist inquiries
  • Update website regarding suite availability, update and post advertisements
  • Arrange vacant suite showings for potential tenants
  • Coordinate with Housing Programs Coordinator: Applicant tracking for housing (Update weekly/ad hoc spreadsheet)
  • Track Client/VIP
  • Updating vacancy spreadsheet
  • Provide HRS Office with any Ad Hoc Information Request from VGH
  • Communicate with applicants and ensure follow-up is completed to waitlist inquiries and suite availability information
Requirements:
  • A relevant Diploma or Degree
  • A minimum of 2 years' experience in the real estate or property management industries
  • Communicates effectively and professionally, both oral and written
  • Develops and sustains cooperative working relationships, professional phone manner
  • Mature and self-motivated team player
  • Allocates one's time effectively and manages tight deadlines
  • Able to resolve problems using facts and sound reasoning
  • Proficiency with MS Office
  • Experience with Yardi Breeze is an asset
  • Demonstrated knowledge of all governing legislation such as Residential Tenancy Act; Human Rights Code; Personal Information Protection Act of British Columbia; Building code, Fire Code and Occupational Health and Safety
About UBC Properties Trust:

UBC Properties Trust was established in 1988 with the mission to build financial legacy and create innovative spaces to live and learn. We develop, service and lease residential land at UBC to create communities and build UBC's endowment for future generations. We construct and manage rental properties to provide residential, retail and office space to support workforce housing and other academic objectives.

We operate on both the Point Grey campus and UBC Okanagan; and have two property management divisions, Village Gate Homes and Wesbrook Properties. The Team: Village Gate HomesSince 2001, Village Gate Homes has been developing, leasing and managing rental housing for UBC's full-time, permanent faculty and staff. Village Gate Homes now has near 1,300 homes, including rental apartments, city-homes and townhomes across 18 buildings. All buildings are in either the Hawthorn Place or Wesbrook Place neighbourhoods at UBC. There are also new buildings in the pipeline that will be added to the portfolio in the next couple of years.

Current Residential Housing: Azalea, Sumac, Cascara, Gardenia, Tamarack, Larkspur, Dahlia, Magnolia, Nobel and Webber House, Cypress and Pine House, Mundell, Oakwood, Evolve, Echo, and Theory for a total of 1,238 units.

Current Retail & Student: David Strangway with seven (7) commercial tenants and MBA House with four (4) commercial tenants & eighty-one (81) graduate-student rental accommodations.

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