Executive Coordinator for Administrative Operations

2 weeks ago


Abbotsford, British Columbia, Canada mintu's auto towing ltd Full time
Company Overview

Mintu's Auto Towing Ltd is a dynamic and growing organization that prides itself on providing exceptional service to its clients. As an Executive Coordinator for Administrative Operations, you will play a vital role in ensuring the smooth operation of our administrative functions.

Job Summary

We are seeking an experienced and detail-oriented Executive Coordinator to join our team. In this role, you will be responsible for coordinating seminars, conferences, and other events, as well as establishing office procedures and routines. You will also schedule appointments, manage contracts, and provide customer service.

Key Responsibilities
  • Coordinate seminars, conferences, and other events, including arranging logistics and confirming details with attendees
  • Determine and establish office procedures and routines to ensure efficient and effective administrative operations
  • Schedule and confirm appointments with clients and staff members
  • Manage contracts, including reviewing and negotiating terms, and ensuring compliance with company policies
  • Provide customer service to clients and staff members, responding to queries and resolving issues in a timely and professional manner
  • Perform data entry and maintain accurate records, including processing paperwork and updating databases
Requirements
  • Secondary (high) school graduation certificate required; post-secondary education in a related field an asset
  • 1 year to less than 2 years of experience in an administrative or coordination role
  • Excellent communication and organizational skills, with the ability to work independently and as part of a team
  • Proficient in Microsoft Office, particularly Excel, Word, and Outlook
  • Able to maintain confidentiality and handle sensitive information with discretion
Benefits
  • A competitive salary range of $35,000 - $45,000 per annum, depending on experience
  • A comprehensive benefits package, including health and dental insurance, life insurance, and paid time off
  • An opportunity to work with a dynamic and growing organization, with opportunities for professional development and advancement
Working Conditions

The successful candidate will work 37.5 hours per week in a fast-paced administrative environment. They will be required to work flexibly, including occasional evenings and weekends, to meet business needs.



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