Project Documentation Control Specialist

2 weeks ago

Toronto, Ontario, Canada Alstom Full time

At Alstom, we're looking for a skilled Project Documentation Control Specialist to join our team. As a key member of our project management team, you'll be responsible for managing and implementing project documentation according to our defined rules and procedures.

Key Responsibilities:

  • Implement the Project Documentation Management Plan and ensure its effective execution.
  • Collaborate with project management team members to ensure understanding and adherence to documentation rules.
  • Develop and implement the Alstom standard documentation structure for the project.
  • Validate documents before submission to the customer and ensure timely delivery.
  • Implement document and data management solutions with a focus on document control and records management.
  • Develop and maintain document control procedures and guidelines.
  • Process documents through all procedural steps in accordance with defined procedures and guidelines.
  • Ensure pre-established document control requirements are met throughout the project duration.
  • Provide assistance to users in capturing and locating electronic information.
  • Support junior staff and engineering coordinators in implementing project-specific procedures.
  • Manage documentation delivery to the customer and alert the project management team to upcoming milestones related to documentation issues.
  • Follow customer and stakeholder documentation status and update project document templates as needed.
  • Ensure project documentation is recorded in the Electronic Document Management System (EDMS).
  • Maintain project internal and external distribution lists.
  • Provide documentation reporting and indicators to the Documentation Manager and Project Management Team.
  • Ensure the role of EDMS Key User at the project level, providing first-level support to EDMS users, updating the EDMS users list, training new users, and requesting account creation to the EDMS administration team.

Requirements:

  • Bachelor's Degree (BS)
  • 3-5 years of experience in senior documentation management or a minimum of 7 years of experience in documentation management.
  • EDMS tool and environment knowledge.
  • Good communication (oral and written) and interpersonal skills.
  • Ability to work with and contribute as a team.
  • Attention to detail.
  • Systematic, rigorous, organized, and able to multitask.
  • Competence in Microsoft Office.

Desired Characteristics:

  • Engineering environment awareness.
  • Knowledge of Railway Signaling products and systems.

We're an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We're committed to creating an inclusive workplace for everyone.

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