Senior Administrative Associate

7 days ago


Canada Lynx Systems Inc. Full time

About Our Culture

Lynx Systems Inc. values diversity, inclusion, and employee growth. We strive to create a work environment that fosters collaboration, innovation, and excellence.

We are seeking a highly motivated Executive Assistant to support our leadership team. This role requires advanced administrative abilities, contract management expertise, and the ability to handle sensitive information with discretion.

Key Responsibilities

  • Manage executives' schedules, coordinate meetings, and arrange travel arrangements.
  • Develop and implement effective systems for prioritizing and managing incoming requests, emails, and correspondence.
  • Review and finalize contracts related to employment agreements and business operations.
  • Prepare and present reports, presentations, and other executive-level documents.
  • Conduct thorough research and gather relevant information for meetings, presentations, and strategic projects.
  • Support the preparation of executive meetings by developing agendas and distributing relevant documents.
  • Maintain confidentiality when handling sensitive information.
  • Plan and coordinate company events, conferences, and team-building activities.
  • Monitor and control executive expenses, including travel and office-related costs.
  • Foster strong relationships with internal and external stakeholders.

Requirements

  • Proven experience as an Executive Assistant or in a similar high-level administrative role.
  • Background in HR is a plus.
  • Expertise in contract management and administration.
  • Exceptional organizational and time management skills.
  • High level of attention to detail and problem-solving ability.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and other productivity tools.
  • Ability to maintain confidentiality and handle sensitive information.


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