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Event Producer

2 months ago

Toronto, Ontario, Canada Profoundry Full time
About the Role

We are seeking a highly skilled and experienced Event Producer to join our team at Profoundry. As a key member of our events team, you will be responsible for the planning, coordination, and execution of our signature events, including GLOBE Forum and GLOBExCHANGE.

Key Responsibilities
  • Meetings & Administration: Schedule and organize meetings with internal teams, clients, exhibitors, sponsors, and other stakeholders. Prepare agendas, take detailed meeting minutes, and follow up on action items.
  • Vendor Support: Assist in the procurement of vendors such as venues, furniture, décor, AV and other event services. Support the management vendor relationships to ensure high-quality service delivery.
  • Exhibitor Coordination: Assist in management of exhibitors, ensuring all spaces are filled and exhibitors are well-informed. Coordinate logistics for exhibitor setups, including booth assignments, setup instructions, and on-site support.
  • Sponsors Coordination: Assist in managing relationships with conference sponsors, ensuring all sponsor benefits are delivered and expectations are met.
  • Experiential Activations: Assist in the sourcing of, planning and execution of experiential activations to enhance attendee engagement, in collaboration with the program team.
  • Support with Food and Beverage Logistics: Assist in coordinating food and beverage logistics. Lead on ensuring all food and beverage menu selections and service types support the GLOBE F&B sustainability requirements and work to develop best practices in F&B related to sustainability.
  • Research: Conduct research to support event planning and execution including integration of sustainability practices and accessibility best practices.
  • Concurrent Session Setups and AV: Collaborate with the program team to understand concurrent session programming goals, outcomes and objectives and help deliver on outcomes through room set ups, AV and other production elements.
  • On Site Support: Support on all aspects of onsite production including oversite of AV, furniture and décor install, F&B service, room set ups etc.
Requirements
  • 7+ Years of events production experience
  • Evidenced experience in event production and management
  • Knowledge of AV technology specifications and set up
  • Evidenced experience in working with space planners
  • Evidenced experience in working with event vendors including venues, printers, furniture suppliers, F&B suppliers and AV suppliers
  • Evidenced experience in integrating sustainability and accessibility best practices into event design and logistics is an asset.
  • Strong project management and communication skills.
  • Knowledge of digital event management and delivery platforms is an asset.
  • Knowledge of event ticket platforms (such as Cvent) is an asset
  • Knowledge of working in Asana is an asset
  • Proficiency in Microsoft suite of products, SharePoint, Teams and other collaboration tools
  • Evidenced experience in understanding and leadership of requirements related to event production including health and safety, accessibility and sustainability best practices.
  • Evidenced experience of managing entire events for delegations of over 1000 and budgets over $1m
  • Must be able to prioritize and handle multiple assignments simultaneously
  • Must possess solid verbal and written communication skills to convey and express thoughts and ideas and to write emails with a professional tone
  • Strong presentation skills to share reporting and recommendations to the senior team
  • Must possess excellent interpersonal skills to be able to work cross-functionally, develop strong and positive internal and external relationships
  • Models a positive, solution-based approach and be flexible and open to change to be adaptable to attendees and teams
  • Ability to thrive on constant change, be self-motivated, personable, and goal oriented
  • Must take initiative and be resourceful, and be able to work independently with suppliers
  • Must be an active and discerning listener to identify attendee needs
  • Ability to think out of the box and find creative, unconventional solutions when needed
  • Must be able to maintain user confidentiality and sign NDA's when needed
  • Must be comfortable with travel and working hours outside of standard office hours
  • Must be available during standard business hours and flexible for other hours as needed
  • Candidates will be required to use their own computer and software.
How to Apply

Please submit your CV and/or portfolio and an optional cover letter through our career portal powered by Bamboo HR.