Administrative Coordinator

4 weeks ago


Vancouver, British Columbia, Canada William Wright Commercial Real Estate Full time

Job Title: Administrative Coordinator

Job Summary: We are seeking an experienced Administrative Coordinator to join our team at William Wright Commercial Real Estate. The successful candidate will be responsible for coordinating the flow of information within the team, directing and controlling daily operations, and providing exceptional customer service.

Key Responsibilities:

  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Oversee the preparation of reports
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Sort, verify and process financial transactions
  • Ensure accuracy of financial transactions
  • Complete sales transactions

Requirements:

  • 2 years to less than 3 years of experience
  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Time management
  • Accountability
  • Quick learner

Working Conditions:

  • Real estate
  • Business services
  • Real estate company

Language: English

Work Term: Permanent

Hours: 40 hours per week



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