Event Coordinator
4 weeks ago
Job Summary:
The Event Coordinator is responsible for coordinating and managing events, including trouble-shooting potential problems and rectifying existing problems at event sites.
Responsibilities:
- Prepare all pre-event documentation and coordinate with Sales and Clients to ensure consistent, high-level service throughout event and post-event phases.
- Fill out post event after action reports.
- Recognize opportunities to maximize revenue opportunities by up selling and refer all suggestions to Sales or Senior Project Manager offering enhancements to create outstanding events.
- Plan and execute events that fulfill PRO EM's objectives.
- Work with timelines, planning and project management to ensure all event deadlines are met.
- Creation of load lists and timelines to be shipped to an event in good time, working with asset managers.
- Recommend staffing needs to Operations Manager.
- Work hand in hand with crew lead to ensure setup and take down in an efficient manner.
- Maintain the highest level of service and exceed client expectations.
- Provide all contract updates and changes in detail to Sales and Senior Operations Assistant for events assigned.
- Provide constructive feedback and possible solutions for challenges faced at the job site.
- Create a positive team atmosphere in office and on-site.
- Ability to work in a constant state of alertness and in a safe manner.
- Perform other duties as assigned.
Requirements:
- Must have a strong people-focused element to this role by liaising with event contributors, venues, vendors and partners.
- Previous experience in event management.
- Experience of working in a fast-paced, high-pressured environment.
- Excellent oral and written communication skills.
- Ability to handle and own multiple projects.
- Pro-active and shows initiative.
- Familiarity of Word and Excel.
- Ability to work well under pressure.
- Willingness to undertake a wide range of tasks to its end.
- Flexibility, working on weekends and evenings.
Salary Range - $80K - $90K
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