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Executive Assistant

1 month ago

Vancouver, British Columbia, Canada J.T. Insurance Services (Canada), Inc. Full time
Job Title: Executive Assistant

We are seeking a highly organized and detail-oriented Executive Assistant to join our team at J.T. Insurance Services (Canada), Inc.

Job Summary:

The Executive Assistant will provide administrative support to our executive team, ensuring the smooth operation of daily activities and special projects. This is a fantastic opportunity for a motivated and efficient individual to work in a fast-paced environment and contribute to the success of our organization.

Key Responsibilities:
  • Establish and coordinate administrative policies and procedures
  • Prepare reports and documents for executive committees and boards of directors
  • Coordinate the production and submission of summary briefs and reports
  • Prepare agendas and make arrangements for committee, board, and other meetings
  • Conduct research and provide recommendations
  • Liaise with departmental and corporate officials and other organizations and associations
  • Plan, organize, direct, control, and evaluate daily operations
  • Provide exceptional customer service
  • Arrange travel and related itineraries
  • Prepare invoices, reports, memos, letters, and financial statements
  • Type and proofread correspondence, forms, and other documents
Requirements:
  • 1 year to less than 2 years of experience in a similar role
  • Excellent oral and written communication skills
  • Efficient interpersonal skills and ability to work in a team environment
  • Flexibility and ability to adapt to changing priorities
  • Organized and detail-oriented with excellent time management skills
What We Offer:
  • 37.5 hours per week
  • Health care plan
  • Permanent employment
  • English as the primary language of work

We thank all applicants for their interest; however, only those selected for an interview will be contacted.