School Secretary

3 weeks ago

Prince George, British Columbia, Canada School District #57 (Prince George) Full time
School Secretary Job Description

Under the general direction of the school administration, the School Secretary performs a variety of secretarial, clerical, and reception duties to support the school office. This role requires strong communication and organizational skills to work effectively with staff, students, parents, and the public.

Key Responsibilities:
  • Assist school administrators with routine administrative tasks, including maintaining office procedures, organizing schedules, and preparing agendas and materials for meetings.
  • Input information from various source documents using computer programs, receive cash, and issue receipts to trust accounts.
  • Relay messages and provide information to parents, students, teachers, and the public via telephone or in person.
  • Type various materials, including confidential reports, correspondence, and memoranda.
  • Record and transcribe meeting minutes for internal and departmental memoranda.
  • Prepare, process, and maintain files and records, including permanent record cards, report cards, and student registration.
  • Open, screen, and distribute incoming and outgoing mail.
  • Receive and ensure the accuracy and condition of incoming supplies and Learning Commons materials, and file discrepancy reports.
  • Schedule and make arrangements for activities, such as field trips, meetings, and workshops.
  • Provide assistance to students and advise parents of injury or illness, and perform assigned duties during fire/emergency drills.
  • Duplicate, sort, collate, and staple materials.
  • Administer medication and perform minor First Aid.
  • Perform other clerical or emergent duties as required.
Requirements:
  • Grade 12 diploma or equivalent.
  • One year post-secondary secretarial training (30 credits) or equivalent.
  • One year of school secretary experience.
  • Keyboarding skills of 60 words per minute or proof of competency.
  • Intermediate level of Microsoft Office Suite (Word, Excel).
  • Knowledge of Business English, punctuation, spelling, and Business Math.
  • Knowledge of office practices and procedures.
  • Ability to maintain confidentiality.
  • Ability to work different shifts.
  • Ability to use courtesy and tact in explaining and discussing information with the public, parents, staff, and students.
  • Ability to perform individually and as part of a team.
  • Ability to effectively communicate verbally and in writing.
  • Ability to plan and schedule work and organize the workload effectively.
  • Ability to work with constant interruptions.
  • Ability to maintain close attention to detail for periods of sustained duration and meet deadlines.

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