Program Associate

1 month ago

Montreal, Quebec, Canada J.W. McConnell Foundation Full time
About the Foundation

The J.W. McConnell Foundation is a private Canadian foundation that strives for a resilient, inclusive, and sustainable society that can successfully address its complex challenges.

Opportunity

The successful candidate will join a dynamic team that supports diverse and innovative approaches to address climate change, reconciliation, and community resilience. We do so through funding and investment partnerships, strengthening capabilities, convening, and collaborating with the public, private, and non-profit sectors.

Location

Flexible within Canada.

Remote employees must reside in Canada full-time.

Employment Type

Full-time

Position Summary

The Program Associate supports the smooth functioning of the Foundation's funding processes. They keep funding timelines on track by organizing data and timelines and play a key liaison role between the Programs Team and other Foundation teams (Operations, Communications, Presidents' Office). They also manage correspondence with funding applicants during their application period. All of this helps ensure that the Foundation's funding processes are optimized so applicants are supported, and the Program Team functions efficiently and effectively.

Supervisor

Program Manager

Core Responsibilities

  1. Funding Management
  2. Maintains funding management tracking tools, ensures systems are up to date, and makes suggestions for improvement
  3. Ensures prompt and effective analysis of proposals, including following up with Program Team members on files they lead to avoid delays
  4. Liaises with the Operations Department and collaborates closely with Funding Team to ensure the funding management database (Fluxx) is up to date
  5. Coordinates payments
  6. Communicates with applicants and offers support to partners from inquiry to submission to reporting
  7. Supports preparation of acceptance and declination letters and other correspondence with partners
  8. Makes suggestions and contributes to improvements in funding management processes

Operations

Supports development and dissemination of internal and external communications related to our granting

Attends all regular Operations team meetings and facilitates cross-departmental collaboration

Participates in and contributes to operational change initiatives that impact the Program Team and/or our partner experience

Reporting to Senior Leadership

Coordinates the preparation and submission of materials from the Programs team to the CEO and Chief Program Officer on a weekly basis, and for quarterly Board meetings

Cross-Cutting Responsibilities

Contributes to a healthy and productive team dynamic

Works to address conflict effectively and in a timely manner

Responds to emerging needs and participates in special projects as relevant

Identifies potential modifications and improvements within McConnell processes to serve external partners and applicants, to strengthen equity and accessibility for partners, and to make work smoother for Programs and Operations teams

Professional Skills and Attributes

Alignment with the Foundation's values and mission

Self-accountability, responsibility, and autonomy; but also works well in a team environment

High levels of discretion handling of confidential information

Results and service-oriented

Committed to continuous process improvement

Experience with and commitment to equity, diversity, inclusion, and accessibility frameworks and practices

Position Requirements

2+ years of relevant work experience

Experience with online databases (Fluxx is an asset)

Excellent interpersonal skills

Exceptional organizational skills: ability to manage, plan, and prioritize multiple tasks across various timelines

Excellent attention to detail, while adhering to deadlines

Functional bilingualism with excellent oral and written skills in either English or French

Equal Employment Opportunity

The McConnell Foundation is working towards strengthening our culture of inclusion and strives to build a team that reflects our mission for a more inclusive, resilient, and sustainable society. We encourage applications from Indigenous people, Black people, racialized people, women, non-binary and gender non-conforming people, people from the 2SLGBTQQIA community, people with disabilities (visible and invisible) and newcomers to Canada. Our work environment and hiring process is inclusive and accessible to anyone with unique needs in terms of accessibility and accommodations. We will support you throughout the life cycle of your employment with us. If you require any accommodation in the hiring process, please email accessibility@mcconnellfoundation.ca so that we can create the necessary conditions so that you can participate fully in the hiring process. All information received in relation to accommodation will be kept confidential.

To Apply

Please submit a cover letter and resume at the BambooHR link before the deadline of January 19, 2024.

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