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Executive Assistant

2 months ago

Vancouver, British Columbia, Canada EightSix Network Full time
{"title": "Executive Assistant Opportunity", "content": "

At EightSix Network, we are seeking a highly skilled and experienced Executive Assistant to provide confidential high-level administrative support to our President & CEO.

The ideal candidate will be a proactive and articulate professional with excellent communication skills, able to manage complex calendars, coordinate travel arrangements, and prepare confidential correspondence and reports.

Responsibilities will include:

  • Managing the CEO's calendar, prioritizing projects, and scheduling meetings
  • Coordinating travel arrangements and preparing related itineraries and agendas
  • Preparing and drafting confidential correspondence, reports, and presentation materials
  • Minute taking for board meetings
  • Maintaining contacts for the CEO
  • Organizing multi-faceted events and meetings, including budgets, meeting space, and audio-visual services
  • Acting as liaison with various individuals, both internally and externally, with the highest level of customer service
  • Processing expense claims and reconciling corporate credit statements
  • Liaising with Communications to disseminate communiques from the CEO
  • Phone call management, including screening and prioritizing all phone calls
  • Ad hoc duties and special projects as required

Requirements include:

  • Bilingual in French and English
  • 3+ years in an Executive Assistant role
  • Strong people skills, articulate, attention to detail
  • Diplomatic, forward thinking, and savvy
  • Strong calendar management skills
  • Competence in recording and transcribing meeting minutes
  • Extensive knowledge of MS Office (Word, Excel, Outlook)
  • Proficient in verbal and written communication skills
  • Proficiency in effective time management skills
  • Strong interpersonal abilities
  • Capacity to uphold strict confidentiality
  • Exceptional organizational skills

In return, you will enjoy a competitive salary of $73-85k, four to five weeks of vacation, and a hybrid work arrangement with three days at home and two days in the office.

", "requirements": "Work Permit"}