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Administrative Assistant

2 months ago

Toronto, Ontario, Canada CNTower Full time

Job Summary

The Human Resources Assistant will provide day-to-day support to the HR team at CNTower. This role will be the first point of contact for employees and managers, providing administrative support to the Director, HR.

Key Responsibilities

  • Work with the Director, HR to ensure timely completion of initiatives, objectives, and projects.
  • Prepare meeting documents, reports, and correspondence by gathering information and conducting research.
  • Manage communication with the HR team, including employee newsletter submissions.
  • Maintain the departmental calendar and initiate various cycle processes.
  • Support employee engagement programs, including tracking awards and organizing celebrations.
  • Work with the Director, HR on monthly Amex reporting and processing.
  • Manage Delegation of Authority and Hospitality agreements.
  • Provide administrative support to the HR team.
  • Maintain the CN Tower organizational chart and update it monthly.
  • Coordinate processing of vendor invoices and purchase orders.
  • Assist with HRIS data entry, employment equity, and employee records.
  • Direct employee inquiries to the HR team.

HR Office Management

  • Assist with records management, including data tracking, labeling, and file storage.
  • Schedule HR team meetings and prepare meeting agendas and minutes.
  • Maintain current and accurate employee files.

Recruitment and Onboarding

  • Work with the Senior HR Advisor to complete full-cycle recruitment functions on the Applicant Tracking System.
  • Manage and follow up on the administration of the Progressive Corrective Action process.
  • Support new hire orientation.

Qualifications

  • A relevant college diploma or university degree in Human Resources or Employee Relations.
  • Certified Human Resources Professional (CHRP) designation in progress or achieved.
  • A minimum of two years of related experience in Human Resources.
  • Experience in a hospitality and tourism industry is an asset.