Procurement Specialist
1 month ago
Halifax Water is seeking a highly skilled Procurement Officer to join its Corporate Services Department. As a key member of the team, you will play a crucial role in ensuring the timely and efficient procurement of goods, services, and construction in accordance with applicable laws, regulations, and corporate policies.
Key Responsibilities:- Identify opportunities to leverage standing offer agreements with HRM, Province of Nova Scotia, or other MASH sector entities to achieve best value.
- Research market sources and vendors, staying current with industry trends and new products and services that may benefit Halifax Water.
- Schedule, organize, and facilitate jobsite, pre-bid, and pre-proposal meetings, and interviews with shortlisted proponents.
- Coordinate the activities of the evaluation committee, ensuring transparency and compliance with the procurement process.
- Evaluate bids received, identify the response that best meets the needs of the user department, and is consistent with the terms and conditions of Halifax Water's procurement policy.
- Participate in negotiations with the preferred proponent regarding specifications, scope of work, prices, and terms and conditions, prior to award.
- Prepare recommendations for award and subsequent contract agreements.
- Issue purchase orders, as required.
- Encourage and provide supplier debriefing sessions, when requested, with unsuccessful respondents.
- Perform contract administration, including liaison between vendor and user departments, compliance with contract terms and conditions, negotiation of contract amendments, extensions, and change orders.
- Review service contracts, analyze vendor cost data, and perform reviews to ensure compliance by user departments.
- Provide vendor performance evaluations, consult with user departments to ensure vendors are meeting contractual requirements, and identify, document, and communicate vendor gaps in performance, reliability, and quality.
- Confer with consultants, contractors, and suppliers to acquaint them with corporate procurement policy and procedures.
- Arrange for samples, testing, and evaluation of new products.
- Participate in the annual reporting process for legislative requirements, including monitoring and tracking Halifax Water procurement activities.
- Contribute to achievement of procurement goals, continuous improvement initiatives, and participate in trade or reverse trade shows.
- University degree in business or a related field, or an acceptable equivalent combination of formal education and experience.
- Minimum of three (3) years public procurement experience with an emphasis on public tendering, bid evaluation, contracting, and contract management.
- Experience with a computerized purchasing system, such as SAP, eProcurement, or materials management, would be an asset.
- Completed or in the process of completing a procurement designation from a recognized institution, such as NIGP, SCMA, NECI, or another recognized program.
- Willingness to undertake and maintain the following safety training: First Aid, WHMIS, and additional safety training as identified based on legislative and operational requirements.
- Exercise a high level of initiative and independent judgment.
- Demonstrated ability to make judgment calls and decisions with respect to procurement activities, within delegated authority, that may affect significantly upon the organization.
- Effective and professional communication skills, both orally and in writing, in dealing with the public and staff.
- Personal integrity, confidentiality, and the highest degree of ethics must be applied and maintained in all business relationships.
- A forward-thinking professional, recognizing the value of diversity in the operation of procurement in the public sector.
- Strong decision-making and negotiation skills.
- Concentration, accuracy, and attention to details are required.
- Superior organizational skills with the ability to multi-task in a high-volume procurement environment.
- Must be resourceful in dealing with complex procurement and find solutions to complex issues.
- Thorough knowledge of various corporate, municipal, provincial, federal legislations, rules, regulations, contract administration, and best practices that govern the procurement process.
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