Receptionist - Office Professional
4 weeks ago
The Opportunity
Mawer Investment Management is seeking a highly skilled and detail-oriented Receptionist to join our team. As the first point of contact for office visitors, this role requires exceptional customer service skills and the ability to work effectively in a fast-paced environment.
Key Responsibilities
- Provide general reception duties, including answering phones, checking for faxes, and greeting employees and visitors.
- Enter and track building maintenance requests, ensuring timely completion and follow-up.
- Ensure all floor plans are up-to-date and accurate, reflecting changes and updates.
- Assist with booking meeting rooms and coordinating logistics for events and meetings.
- Coordinate the setup and catering for Board Meetings, ensuring a seamless experience for attendees.
- Support with expense reports, maintaining accurate records and ensuring timely submission.
- Manage access cards for employees and visitors, reconciling passes and ensuring secure access.
- Maintain the reception manual, ensuring it remains up-to-date and accessible to all employees.
Desired Qualifications
- 5+ years of experience in a Reception or Office Professional role.
- Excellent verbal and written communication skills, with a keen eye for detail and spelling, grammar, and proofreading accuracy.
- Proficiency in Microsoft Office Suite, specifically Excel and Word, with experience in Microsoft Office Teams an asset.
- Proven ability to perform administrative duties with professionalism, accuracy, and a keen eye to detail.
- Proven time management, prioritization, and organizational skills, with the ability to work independently and accomplish goals within agreed-upon deadlines.
- Service-focused with an approachable disposition, calm and positive under pressure, and professional in all interactions.
- Demonstrates flexibility and a positive, 'can-do' attitude, with a willingness to step in and help wherever needed.
- Superior respect for confidentiality and confidential matters, with a commitment to continuous improvement and proactive identification of opportunities.
- Ability to adapt to changing priorities and work schedules as required.
About Mawer Investment Management
Mawer Investment Management Ltd. is an independent firm providing world-class, global investment management services to a broad range of institutional and individual clients. We are proud of our reputation as one of Canada's most respected investment management firms, striving to deliver long-term investment excellence, develop strong client partnerships, and live our core values.
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