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Administrative Support Specialist

2 months ago

Clairmont, Alberta, Canada Connecting Dots Clairmont School Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Connecting Dots Clairmont School. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office and providing exceptional support to our staff and students.

Key Responsibilities
  • Administrative Tasks
    • Review and evaluate new administrative procedures to ensure efficiency and effectiveness
    • Establish work priorities and ensure procedures are followed and deadlines are met
    • Carry out administrative activities of the establishment, including maintaining records and preparing reports
    • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
    • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Communication and Customer Service
    • Assemble data and prepare periodic and special reports, manuals, and correspondence
    • Oversee and co-ordinate office administrative procedures, ensuring a high level of customer service and satisfaction
  • Computer and Technology Skills
    • Proficient in MS Office, including Word, Excel, and PowerPoint
  • Personal Suitability
    • Excellent interpersonal skills, with the ability to work effectively with staff, students, and external stakeholders
    • Excellent oral and written communication skills, with the ability to prepare and deliver reports and presentations
    • Flexibility, with the ability to adapt to changing priorities and deadlines
    • Organized, with the ability to prioritize tasks and manage multiple projects simultaneously
    • Reliable, with a strong commitment to confidentiality and discretion
    • Ability to multitask, with a high level of energy and enthusiasm
    • Strong time management skills, with the ability to meet deadlines and deliver results
  • Support for Newcomers and Refugees
    • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
  • Support for Youths
    • Provides awareness training to employees to create a welcoming work environment for youth
  • Support for Indigenous People
    • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
Requirements
  • 7 months to less than 1 year of experience in an administrative role
  • Permanent position, 35 to 40 hours per week
  • Language of work: English