Administrative Support Professional
3 weeks ago
The Administrative Support Professional provides high-level administrative support to the Manager, Facilities Maintenance & Operations (FMO), ensuring the smooth operation of the department. Key responsibilities include scheduling appointments, preparing and submitting invoices, and maintaining accurate records.
Main Responsibilities- Schedule appointments and meetings for the Manager, FMO, by determining urgency and confirming bookings.
- Process incoming work and project requisitions using the computerized Maintenance Management System, prioritizing requests and maintaining records.
- Maintain FMO projects by tracking resources, updating records, and preparing reports.
- Prepare and submit invoices to Financial Planning and user departments on project completion.
- Provide reception duties, answering calls, taking messages, and forwarding queries to relevant personnel.
- Grade 12, graduation from a recognized secretarial program, plus three years' recent related experience, or an equivalent combination of education, training, and experience.
- Ability to type at 60 w.p.m.
- Effective communication and organizational skills.
- Ability to operate related equipment.
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