Credit Assistant and AP Administrator

4 weeks ago


Calgary, Alberta, Canada Qualico Canada Full time

Job Overview

The Credit Assistant and AP Administrator will assist with the management of the company's finance and accounting departments, performing separate and distinct duties associated with each position.

Responsibilities

  • Process credits and payment collections, adhering to proper procedures and enforcing policies.
  • Analyze and review accounts receivable aging reports, identifying trends and areas for improvement.
  • Manage payments made via credit cards, creating new credit and cash accounts in the system.
  • Monitor receipt and record of cheque payments, ensuring accuracy and completeness.
  • Maintain up-to-date account information in the database and on file.
  • Conduct account reviews and correspond with customers regarding changes in their status.
  • Send customer statements and follow up on inquiries as required.
  • Monitor and expedite payments from customers to ensure timely receipt.
  • Follow up with collection of delinquent accounts.

Accounts Payable Responsibilities

  • Review, code, and enter invoices or expenditures for payment, ensuring accuracy and compliance with company policies.
  • Understand and schedule payments to ensure compliance with prompt payment legislation and/or vendor discount terms.
  • Prepare cheque runs and reconcile vendor accounts and credit card statements.
  • Respond to vendor inquiries and coordinate with vendors regarding invoices, payments, and discrepancies.
  • Provide support to other accounting and administrative-related duties as required.

Requirements

  • High school diploma or equivalent.
  • Accounting certificate/diploma is preferred.
  • Minimum 2 years of accounting experience.
  • Satisfactory verification of criminal record check.
  • Proficient in Microsoft Office Programs (Outlook, Word, Excel, Teams, SharePoint, and PowerPoint) and accounting programs (Bistrack and Great Plains or similar).

What We Value

  • Creating trusting and successful working relationships.
  • Setting clear, measurable, and achievable goals.
  • Cooperating with team members in an open, positive, and respectful manner.
  • Staying current with technical job skills.
  • Taking responsibility for the outcomes of decisions and actions.

Work Conditions

You will primarily work in an office setting during regular business hours. Overtime may occasionally be required.



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