Workplace Coordinator

2 weeks ago

Edmonton, Alberta, Canada IBI Group Full time

Job Summary

The Workplace Coordinator will provide a comprehensive facilities management service to the Edmonton Arcadis office, ensuring a high-quality customer service and technical support provision to all users. This role requires a strong understanding of facilities management procedures and processes, as well as excellent communication and interpersonal skills.

Key Responsibilities

  • Provide a comprehensive facilities management service, including reception services, communication distribution, and supply management.
  • Answer phone calls and greet clients/guests professionally and positively, forwarding information as necessary.
  • Respond to customer queries in person, by email, and by phone to provide effective customer service.
  • Support and enhance the office by taking ownership of workplace procedures and functions, proactively exploring opportunities to add value to the office and staff.
  • Resolve day-to-day office operational issues and escalate appropriately where necessary.
  • Understand and use facilities management procedures and processes to carry out and record tasks and activities.
  • Develop an understanding of facilities management, health and safety, and environmental management responsibilities and contribute to their compliance.
  • Manage office overhead budget, explaining variances and working with the Indirect Project Manager, Regional Manager, and Program Manager to review office budget as needed.
  • Maintain office and breakroom supplies by checking stock, anticipating requirements, placing and expediting orders, verifying receipt, and stocking items.
  • Maintain workplace equipment by coordinating preventive maintenance, troubleshooting failures, calling for repairs, and monitoring equipment operation.
  • Liaise with Property Management/Property Maintenance, coordinate building/suite access badges for staff, and communicate office suite issues with Corporate Real Estate when needed.
  • Use facilities management tools, including a helpdesk, document management, and booking systems, to accurately record information and escalate any issues.
  • Coordinate regional onboarding for new hires and provide virtual workplace support for other offices within the region.
  • Coordinate catering and setup/tear down of internal/client meetings and events as needed.
  • Maintain schedule and coordination of conference room meeting spaces.
  • Responsible for maintaining onsite and offsite file maintenance and archiving (Iron Mountain).
  • Be onsite for and assist with office moves, including coordinating vendors, relocation of files, assisting in decommissioning of existing space, and organizing of new space.

Requirements

  • Minimum 2-4 years of facilities management experience.
  • Previous experience in a facilities management, administrative, or customer service role.
  • Education: Associate or equivalent work experience.
  • Registrations/Certifications: Notary preferred but not mandatory.
  • Strong Microsoft Office skills, including Teams, Word, Excel, and PowerPoint.
  • Strong interpersonal and organizational skills.
  • Basic financial skills, able to work with budgets and invoices.
  • Exercises discretion and confidentiality.
  • Deals effectively with rapidly changing priorities and last-minute deadlines.
  • Detail-oriented, dependable, proactive, and able to work with minimum supervision.

  • Workplace Coordinator

    2 days ago

    Edmonton, Alberta, Canada IBI Group Full time

    Job SummaryWe are seeking a highly skilled and experienced Workplace Coordinator to join our team at Arcadis. As a Workplace Coordinator, you will be responsible for providing a comprehensive Workplace Facilities Management service, including providing high-quality customer service and technical support to all users of the Edmonton Arcadis office.Key...

  • Workplace Coordinator

    2 days ago

    Edmonton, Alberta, Canada IBI Group Full time

    Job SummaryWe are seeking a highly skilled and experienced Workplace Coordinator to join our team at Arcadis. As a Workplace Coordinator, you will be responsible for providing a comprehensive Workplace Facilities Management service, including providing high-quality customer service and technical support to all users of the Edmonton Arcadis office.Key...

  • Workplace Coordinator

    6 days ago

    Edmonton, Alberta, Canada IBI Group Full time

    Job DescriptionWorkplace CoordinatorWe are seeking a highly organized and detail-oriented Workplace Coordinator to join our team at Arcadis. As a key member of our facilities management team, you will be responsible for providing exceptional customer service and technical support to our office users.Key Responsibilities:Provide high-quality customer service...

  • Workplace Coordinator

    5 days ago

    Edmonton, Alberta, Canada IBI Group Full time

    Job DescriptionWorkplace CoordinatorWe are seeking a highly organized and detail-oriented Workplace Coordinator to join our team at Arcadis. As a key member of our facilities management team, you will be responsible for providing exceptional customer service and technical support to our office users.Key Responsibilities:Provide high-quality customer service...

  • Workplace Coordinator

    1 week ago

    Edmonton, Alberta, Canada IBI Group Full time

    Job DescriptionWorkplace CoordinatorProvide a comprehensive Workplace Facilities Management service, including providing high-quality customer service and technical support to all users of the Edmonton Arcadis office. Maintain office operations by receiving and distributing communications, maintaining supplies and equipment, and assisting the office staff...

  • Workplace Coordinator

    1 week ago

    Edmonton, Alberta, Canada IBI Group Full time

    Job DescriptionWorkplace CoordinatorProvide a comprehensive Workplace Facilities Management service, including providing high-quality customer service and technical support to all users of the Edmonton Arcadis office. Maintain office operations by receiving and distributing communications, maintaining supplies and equipment, and assisting the office staff...

  • Workplace Coordinator

    5 days ago

    Edmonton, Alberta, Canada IBI Group Full time

    Job DescriptionWorkplace CoordinatorProvide a comprehensive Workplace Facilities Management service, including providing high-quality customer service and technical support to all users of the Edmonton Arcadis office. Maintain office operations by receiving and distributing communications, maintaining supplies and equipment, and assisting the office staff...

  • Workplace Coordinator

    5 days ago

    Edmonton, Alberta, Canada IBI Group Full time

    Job DescriptionWorkplace CoordinatorProvide a comprehensive Workplace Facilities Management service, including providing high-quality customer service and technical support to all users of the Edmonton Arcadis office. Maintain office operations by receiving and distributing communications, maintaining supplies and equipment, and assisting the office staff...

  • Workplace Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada IBI Group Full time

    Job SummaryThis is a temporary 6-month contract role that requires a skilled Facilities Management Professional to provide comprehensive Workplace Facilities Management services to the Edmonton Arcadis office. The successful candidate will be responsible for providing high-quality customer service and technical support to all users of the office, while...

  • Workplace Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada IBI Group Full time

    Job SummaryThis is a temporary 6-month contract role that requires a skilled Facilities Management Professional to provide comprehensive Workplace Facilities Management services to the Edmonton Arcadis office. The successful candidate will be responsible for providing high-quality customer service and technical support to all users of the office, while...

  • Workplace Coordinator

    3 weeks ago

    Edmonton, Alberta, Canada 2448556 Alberta Ltd. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Customer Service Supervisor to join our team at 2448556 Alberta Ltd.Key ResponsibilitiesEstablish Work Schedules and ProceduresDevelop and implement efficient work schedules and procedures to ensure seamless day-to-day operations.Verify Work AccuracyThoroughly examine and verify the accuracy...

  • Administrative Coordinator

    1 week ago

    Edmonton, Alberta, Canada 127 ST. LIQUOR Full time

    {"h2": "Job Summary", "p": "We are seeking an experienced Administrative Officer to join our team at 127 ST. LIQUOR. As an Administrative Officer, you will be responsible for providing administrative support to our team, including implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support...

  • Administrative Coordinator

    1 week ago

    Edmonton, Alberta, Canada 127 ST. LIQUOR Full time

    {"h2": "Job Summary", "p": "We are seeking an experienced Administrative Officer to join our team at 127 ST. LIQUOR. As an Administrative Officer, you will be responsible for providing administrative support to our team, including implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support...

  • Office Coordinator

    1 month ago

    Edmonton, Alberta, Canada Sahib Collection LTD Full time

    Position OverviewThe Office Coordinator plays a vital role in ensuring the smooth operation of daily business activities at Sahib Collection LTD. This position requires a high level of organization and the ability to manage multiple tasks efficiently.QualificationsEducation: Secondary (high) school graduation certificateExperience: 7 months to less than 1...

  • Roadways Coordinator

    4 days ago

    Edmonton, Alberta, Canada Colas Full time

    About the RoleWe are seeking a highly skilled Roadways Coordinator to join our team at Colas Canada Inc. The successful candidate will work closely with the project team to coordinate projects to the satisfaction of clients, while ensuring compliance with costs, schedules, and contractual requirements.Key ResponsibilitiesCoordinate all production...

  • Roadways Coordinator

    4 days ago

    Edmonton, Alberta, Canada Colas Full time

    About the RoleWe are seeking a highly skilled Roadways Coordinator to join our team at Colas Canada Inc. The successful candidate will work closely with the project team to coordinate projects to the satisfaction of clients, while ensuring compliance with costs, schedules, and contractual requirements.Key ResponsibilitiesCoordinate all production...

  • Office Coordinator

    1 month ago

    Edmonton, Alberta, Canada Canada Abatement Services Inc Full time

    Position OverviewWe are seeking a dedicated **Office Coordinator** to support our operations at Canada Abatement Services Inc. This role is essential in ensuring the smooth functioning of our administrative tasks.QualificationsEducation: Secondary (high) school graduation certificateExperience: 1 to 2 years in a similar roleKey ResponsibilitiesOrganize and...

  • Office Coordinator

    1 month ago

    Edmonton, Alberta, Canada Triple A&C General Services Ltd. Full time

    Job Title: Office CoordinatorEducation: Completion of a college program or equivalent certification, typically lasting 1 to 2 yearsExperience: Between 7 months to under 1 year in a related roleKey Responsibilities:Managing incoming phone calls and distributing messages accordinglyGathering and organizing data, statistics, and relevant informationProcurement...

  • Office Coordinator

    1 month ago

    Edmonton, Alberta, Canada Canada Abatement Services Inc Full time

    Position OverviewAs an Office Coordinator at Canada Abatement Services Inc, you will play a crucial role in ensuring the smooth operation of our office environment. Your organizational skills and attention to detail will contribute significantly to our team's success.QualificationsEducation: Secondary (high) school graduation certificateExperience: 1 to 2...

  • Maintenance Coordinator

    1 day ago

    Edmonton, Alberta, Canada Komatsu Full time

    About KomatsuKomatsu is a leading provider of innovative solutions for the construction, mining, industrial, and forestry industries. Our mission is to maximize value for customers through cutting-edge technology and exceptional service.Job OverviewAs a Maintenance Coordinator, you will play a critical role in ensuring the smooth operation of our equipment...