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Administrative Assistant

2 months ago

Yorkton, Canada Adecco Canada Full time
Job Description:

Adecco Canada is currently hiring a full-time Administrative Assistant for our client, a reputable Law Firm located in a dynamic region. To qualify for this role, you must have previous administrative experience and be available to work in the region. This role involves managing legal documents, coordinating meetings, maintaining client files, and performing a variety of clerical duties to ensure the smooth operation of legal processes.

Key Responsibilities:
  • Draft, format, and proofread legal documents, including contracts, pleadings, subpoenas, motions, and briefs. Ensure accuracy and compliance with legal standards.
  • Organize and maintain both electronic and physical legal files, ensuring they are up-to-date and accessible. Manage document storage and retrieval processes.
  • Serve as a point of contact for clients, scheduling meetings, answering inquiries, and providing updates as necessary. Maintain professional communication and confidentiality at all times.
  • Coordinate appointments, meetings, and court dates for attorneys. Manage calendars to avoid scheduling conflicts.
  • Prepare and file legal documents with courts and other relevant entities. Ensure all filings are completed accurately and on time, adhering to specific court requirements.
  • Conduct basic legal research using online databases and library resources. Summarize findings and prepare reports for attorney review.
  • Assist with the preparation of client billing, track attorney billable hours, and manage expense reports.
  • Provide general administrative support, including answering phones, managing correspondence, photocopying, scanning, and ordering office supplies.
  • Handle sensitive information with the highest degree of discretion and confidentiality.
Requirements:
  • Must be legally eligible to work, and reside in Canada.
  • 1-3 years' experience in an Administrative Role.
  • Bookkeeper experience is an asset.
  • In-house training from a law firm or law clerk program is an asset.
  • Good working attitude.
  • Effective English written and oral communication skills.
  • Ability to serve customers in a professional manner and to inspire their confidence and trust.
  • Ability to multitask, adapt, and cope with challenging situations.
  • Must have strong organization skills; ability to plan and coordinate their work activities as well as meet deadlines and responsibilities.