Administrative Services Coordinator for Canadian Taxation

3 weeks ago

Montreal, Quebec, Canada BDO Full time

BDO, a firm that prioritizes relationships and excellence, is seeking a skilled Administrative Services Coordinator to support its Canadian Tax Services team.

About the Role

This position offers a unique opportunity to provide exceptional administrative support to multiple Partners and staff within our Montreal office. Your primary responsibilities will include:

  • Providing administrative assistance to Partners and staff, ensuring all documents and deliverables are accurately proofread and edited before submission to clients.
  • Assisting with billing, collections, and processing of accounts receivable and payable.
  • Interacting with clients to address information requests and follow-ups.
  • Assembling various tax returns, including cross-checking balance owing and names as required by assigned Partners.
  • E-filing and paper filing of tax returns, ensuring timely completion in accordance with Partner deadlines.
  • Supporting Partners and engagement teams with tasks such as client invoicing, calendar management, time and expense reports, meeting coordination, and travel arrangements.
  • Providing coverage for other support staff during absences due to vacations, illness, or other reasons, as requested by the Manager.
  • Performing other administrative duties as needed, including photocopying, filing, mailing/courier services, and more.
Your Success Criteria

To excel in this role, you must demonstrate BDO's core values through your work: Integrity, Respect, and Collaboration.

  • You understand the challenges and opportunities facing our clients' industries and have developed positive relationships with them.
  • You identify effective service delivery strategies and implement them to meet client needs.
  • You contribute to an inclusive and engaging work environment that fosters talent development, retention, and attraction.
  • You actively participate in adopting digital tools and strategies to drive innovation in the workplace.
  • You prioritize learning and professional growth, staying up-to-date with industry developments and best practices.
Your Qualifications and Skills

We seek an experienced individual with at least 2 years of working experience in an administrative or similar role. You should possess:

  • A strong command of both English and French languages, excellent written and verbal communication skills.
  • An Office Administration diploma or equivalent education (asset).
  • Thorough knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
  • The ability to prioritize workload, manage multiple tasks, and maintain confidentiality when handling sensitive information.
  • Natural curiosity, adaptability, and compassion, with a willingness to take initiative and help others.
  • Strong problem-solving and analytical skills.
  • A commitment to teamwork, client service, and quality in detailed work.
  • The flexibility to work extra hours as required.
Compensation and Benefits

The estimated salary for this position is $55,000 - $65,000 annually, based on factors such as job requirements, location, and relevant experience. We offer a comprehensive benefits package, including competitive compensation, flexible work arrangements, and opportunities for professional growth and development.

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