Administrative Supervisor
2 weeks ago
Job Summary:
We are seeking an Administrative Clerks Supervisor to join our team at Nickel Bros House Moving Ltd. This role will oversee the day-to-day operations of our administrative department, ensuring that all tasks are completed efficiently and effectively.
Responsibilities:
- Supervise and train administrative staff to ensure they have the necessary skills and knowledge to perform their duties
- Prepare and submit reports to management on a regular basis
- Resolve work problems and provide technical advice to staff to improve productivity and product quality
- Co-ordinate and assign work to staff, as well as review their performance
- Supervise office and volunteer staff
- Project management and establishment of work schedules and procedures
- Collect and record administrative and service fees
- Co-ordinate administrative services, including data entry and payroll administration
- Provide customer service and respond to inquiries
- Review and evaluate new administrative procedures to ensure they meet the needs of the department
- Hire and train or arrange for training of staff
- Plan, administer and control budgets for client projects, contracts, equipment and supplies
- Prepare reports and briefs for management committees evaluating administrative services
- Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
- Direct and control corporate governance and regulatory compliance procedures within the establishment
- Establish work priorities and ensure procedures are followed and deadlines are met
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Plan, organize, direct, control and evaluate daily operations
- Assist in the planning and execution of financial statement audits
- Manage events and knowledge management
- Manage the operations of a department providing several administrative services
Requirements:
- Bachelor's degree in Business Administration or related field
- Minimum 1-2 years of experience in administrative management
- Strong leadership and communication skills
- Ability to work in a fast-paced environment and meet tight deadlines
- Excellent organizational and time management skills
- Proficiency in MS Office, particularly Excel and Word
- Knowledge of MS Windows and Mac OS
- Electronic mail and spreadsheet skills
- Experience with Zoho CRM and Google Drive
- Project coordination experience
- Strategy and negotiation skills
- Ability to work under pressure and maintain attention to detail
- Excellent interpersonal and written communication skills
- Flexibility and initiative
- Judgement and reliability
- Team player and ability to multitask
- Accurate and client-focused
- Interpersonal awareness and values and ethics
- Adaptability and integrity
- Time management and ability to work independently
Working Conditions:
- Fast-paced environment with tight deadlines
- Ability to work under pressure and maintain attention to detail
- Occasional travel may be required
- Ability to lift 10 pounds and stand for long periods
Benefits:
- Dental plan
- Health care plan
- Vision care benefits
- Registered Retirement Savings Plan (RRSP)
Support for Diversity and Inclusion:
- Awareness training to employees to create a welcoming work environment for persons with disabilities
- Participation in government or community programs that support newcomers and refugees
- Support for social and labour market integration of newcomers and refugees
- Recruitment of newcomers and refugees who were displaced by conflict or natural disaster
- Support for foreign credential recognition
- Diversity and cross-cultural training to create a welcoming work environment for newcomers and refugees
- Support for Indigenous people, including developing and maintaining relationships with indigenous communities and indigenous-owned businesses and organizations
- Awareness training to employees to create a welcoming work environment for Indigenous people
- Support for visible minorities, including participation in government or community programs, anonymizing the hiring process, and providing diversity and cross-cultural training
- Awareness training to employees to create a welcoming work environment for visible minorities
- Support for mature workers, including hiring policies that discourage age discrimination, awareness training, and phased re-entry options
- Support for youth, including on-the-job training and awareness training to employees to create a welcoming work environment
How to Apply:
If you are a motivated and organized individual with excellent leadership and communication skills, please submit your resume and cover letter to [insert contact information]. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
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