Human Resources Coordinator

2 months ago

Fort Mackay, Canada Fort McKay First Nation Full time
About the Role

The Fort McKay First Nation is seeking a highly dedicated professional with excellent organizational skills to join our team as a Human Resources Coordinator. Reporting directly to the Director of Human Resources, this position will support various human resources functions within the organization.

Key Responsibilities
  • Provide general administrative support such as preparing correspondence, forms, and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and taking meeting minutes as needed.
  • Create clear policies and employee handbooks that explain company operations.
  • Welcome new employees upon their arrival, give them an office tour and introduce team members.
  • Coordinate employee orientation and present company policy and applicable benefit/pension orientation.
  • Gather and process paperwork, such as contracts and non-disclosure agreements.
  • Inform employees of their first tasks (e.g., which programs to download and how to activate their accounts).
  • Coordinate with IT and ensure new hires have technical assistance to properly set up their hardware and software.
  • Support the administration of employee benefits programs, such as health insurance, retirement plans, and other voluntary benefits.
  • Assist employees with benefits-related inquiries and provide guidance on available options.
  • Address new hire inquiries regarding their contracts and payroll.
  • Assist with the offboarding process following a termination checklist.
  • Manage sensitive and confidential matters like personnel relations, employee relations, and organizational changes and protect the security of information, data, and files.
  • Maintain employee file records by handling changes in employee status in a timely manner.
  • Assist in hiring process activities such as posting jobs on job boards or website.
  • Manage employment files and maintain all electronic and hard copy employee records.
  • Operate a computer terminal to input information, receive messages and prepare reports.
  • Maintain and distribute current employee information, policy and procedure manuals, and other communication.
  • Administer assignment of company cellphones and monitor the bills.
  • Collaborate with the HR team on special projects, such as employee engagement surveys, employee wellness initiatives, performance management, and HR process improvements.
  • Perform other related duties as required.
Key Requirements
  • Diploma in Human Resources, Business Administration, Office Administration, or a related field.
  • Three years of experience in HR or a related role is required.
  • Demonstrated experience in recruitment, onboarding, benefit administration, and HR record keeping.
  • Computer experience in Word, Excel, PowerPoint, and HRIS systems.
  • Knowledge of HR best practices, employment laws, and benefits administration.
  • Knowledge of onboarding best practices and the ability to facilitate new hire orientation.
  • Familiarity with labor laws, HR regulations, and company policies.
  • Clean Criminal Record Check is required.
  • Valid class five Driver's License & Clean Driver's Abstract required.
  • Experience working in a First Nations community including knowledge of First Nations culture, traditions and values is an asset.

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