Administrative Support Coordinator

Immerse yourself in a dynamic environment as an Administrative Support Coordinator with the Ontario Public Service.

We are seeking a highly skilled and organized individual to provide exceptional administrative support services to our team. As an Administrative Support Coordinator, you will be responsible for:

• screening and directing multiple-line telephone switchboard calls to the institution, transferring calls as required;
• receiving visitors and verifying identification, notifying appropriate staff members of visitors;
• coordinating video visits and booking of time slots with the public and stakeholders;
• assisting with coordination of face-to-face and in-person visits;
• processing incoming and outgoing mail;
• typing various materials and composing routine correspondence;
• filing and maintaining ongoing inventory and ordering stationery as required.

You will have the opportunity to work in a fast-paced environment, developing your skills and expertise while making a meaningful contribution to our organization.

As an Administrative Support Coordinator with the Ontario Public Service, you can expect:

• a competitive salary of approximately $26.52 per hour*
• a comprehensive benefits package, including medical, dental, and vision coverage;
• opportunities for professional development and growth within the organization;
• a dynamic and inclusive work environment that values diversity and promotes a culture of inclusion;
• flexible work arrangements to support work-life balance.

We are committed to building a diverse and inclusive workforce that reflects the communities we serve. We encourage applications from individuals with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities, and expressions.

To be successful in this role, you will require:

• administrative knowledge and skills, including experience with multiple-line switchboards and receptionist procedures;
• proficiency in oral communication, with the ability to interact effectively with colleagues, outside callers, and visitors;
• analytical skills to identify incoming and outgoing mail and determine correct destinations;
• experience with personal computers and typing software.

Applicants must have a strong attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment. A high school diploma or equivalent is required; additional education or certifications may be considered assets.

Please note that only those selected for further screening or an interview will be contacted. All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose previous employment with the Ontario Public Service, including positions held, dates of employment, and any active restrictions.