Administrative Officer

3 weeks ago

Calgary, Alberta, Canada Haynsworth Solutions Ltd. Full time

Job Title: Administrative Officer - Project Management Specialist

Job Summary: We are seeking an experienced Administrative Officer to join our team at Haynsworth Solutions Ltd. as a Project Management Specialist. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities and ensuring procedures are followed and deadlines are met.

Key Responsibilities:

  • Review and evaluate new administrative procedures to ensure they align with company policies and procedures.
  • Delegate work to office support staff to ensure efficient completion of tasks.
  • Establish work priorities and ensure procedures are followed and deadlines are met.
  • Carry out administrative activities of the establishment, including data entry and report preparation.
  • Coordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Assemble data and prepare periodic and special reports, manuals, and correspondence.
  • Perform data entry and maintain accurate records.
  • Train staff on new procedures and policies.
  • Oversee and coordinate office administrative procedures to ensure smooth operation.
  • Resolve conflict situations in a fair and professional manner.

Requirements:

  • Bachelor's degree in a related field.
  • 5 years or more of experience in an administrative role.
  • Excellent communication and interpersonal skills.
  • Ability to work under pressure and meet deadlines.
  • Attention to detail and organizational skills.
  • Ability to multitask and prioritize tasks effectively.
  • Flexibility and adaptability in a fast-paced environment.
  • Reliability and integrity in all aspects of work.
  • Ability to work as part of a team and contribute to a positive work environment.

Working Conditions:

  • Work under pressure and meet deadlines.
  • Tight deadlines and attention to detail required.
  • Ability to work in a fast-paced environment.

Personal Suitability:

  • Efficient interpersonal skills.
  • Excellent oral and written communication skills.
  • Flexibility and adaptability.
  • Organized and reliable.
  • Ability to multitask and prioritize tasks effectively.
  • Time management and adaptability.
  • Integrity and team player.

Language: English

Work Term: Permanent

Hours: 30 hours per week

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