Transformation Champion: CEO Support Specialist

6 days ago

Montreal, Quebec, Canada Sanimax Full time

Your career transformation starts here at Sanimax, a forward-thinking organization that values innovation and employee growth.

As a key member of our team, you will have the opportunity to build a greener future and make a meaningful impact. With a competitive salary of $120,000 per year, you will be rewarded for your skills and dedication.

This role is ideal for individuals who are passionate about supporting senior executives and contributing to strategic objectives.

Job Description:

The Senior Executive Assistant to the CEO provides advanced administrative support, ensuring smooth operations and driving progress toward organizational goals.

This role requires exceptional organizational skills, strategic vision, and the ability to manage high-level relationships.

The ideal candidate will have extensive executive support experience, excellent communication skills, and a proactive approach, adding value through operational efficiency and stakeholder management.

Responsibilities:

  • Demonstrate a deep understanding of the company's mission, vision, and objectives to ensure perfect alignment of activities and drive consistent progress toward organizational goals.
  • Provide high-level analytical support, synthesize data, and present information to facilitate executive decision-making.
  • Identify and resolve issues proactively, offering solutions to ensure work continuity and minimize disruptions.
  • Manage and prioritize the CEO's agenda, including scheduling meetings, resolving scheduling conflicts, and coordinating with internal and external contacts.
  • Ensure the CEO is informed of all commitments and prepared for upcoming events.
  • Make independent decisions in key areas, using sound judgment to act on behalf of the CEO when necessary.
  • Serve as a liaison between the CEO and government representatives, regulatory bodies, and other key stakeholders.
  • Draft, proofread, and translate various documents (invitations, presentations, correspondence, memos, etc.).
  • Prepare expense reports and follow up on approvals.
  • Organize and oversee complex travel itineraries, accommodations, and logistics for domestic and international travel.
  • Track decisions and actions taken by the CEO, ensuring follow-up and implementation.
  • Assist the CEO with personal tasks as needed to allow focus on strategic responsibilities.
  • Support office management activities, from coordinating facilities to managing supplies and resources, as needed.

Requirements and Skills:

  • University degree or equivalent experience preferred.
  • Minimum of 5 years of experience supporting senior executives.
  • Experience in an environment where the executive team is spread across multiple sites/regions (an asset).
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual meeting tools (Zoom, Microsoft Teams, etc.).
  • Proficiency in Nitro Pro.
  • Perfect bilingualism (oral and written).
  • Excellent grammar skills (English).
  • Discretion and respect for confidentiality.
  • Exceptional organizational, time management, and prioritization skills.
  • Strong judgment, initiative, and autonomy.
  • Flexibility and teamwork skills.
  • Proactive with a keen attention to detail.
  • Positive attitude and problem-solving approach.
  • Ability to work both independently and collaboratively.

Salary: $120,000 per year

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