Transformation Champion: Drive Business Growth with Sanimax

1 week ago


Montreal, Quebec, Canada Sanimax Full time

Your professional journey begins here at Sanimax, a company that values innovation and sustainability. As a Senior Executive Assistant to the CEO, you will play a pivotal role in driving business growth by providing high-level administrative support.

About the Role:

  • This is a key position that requires exceptional organizational skills, strategic vision, and the ability to manage high-level relationships.
  • You will be responsible for ensuring smooth operations, supporting strategic objectives, and adding value through operational efficiency and stakeholder management.

Key Responsibilities:

  1. Demonstrate a deep understanding of the company's mission, vision, and objectives to ensure perfect alignment of activities and drive consistent progress toward organizational goals.
  2. Provide high-level analytical support, synthesize data, and present information to facilitate executive decision-making.
  3. Identify and resolve issues proactively, offering solutions to ensure work continuity and minimize disruptions.
  4. Manage and prioritize the CEO's agenda, including scheduling meetings, resolving scheduling conflicts, and coordinating with internal and external contacts.
  5. Ensure the CEO is informed of all commitments and prepared for upcoming events.
  6. Make independent decisions in key areas, using sound judgment to act on behalf of the CEO when necessary.
  7. Serve as a liaison between the CEO and government representatives, regulatory bodies, and other key stakeholders.
  8. Draft, proofread, and translate various documents (invitations, presentations, correspondence, memos, etc.).
  9. Prepare expense reports and follow up on approvals.
  10. Organize and oversee complex travel itineraries, accommodations, and logistics for domestic and international travel.
  11. Track decisions and actions taken by the CEO, ensuring follow-up and implementation.
  12. Assist the CEO with personal tasks as needed to allow focus on strategic responsibilities.
  13. Support office management activities, from coordinating facilities to managing supplies and resources, as needed.
  14. Any other related tasks as required.

What We Offer:

  • A competitive salary of $80,000 - $120,000 per year, depending on experience.
  • A complete group insurance program, including dental, medical, life insurance, disability insurance, and more.
  • Telemedicine and Employee Assistance Program services.
  • A pension fund with employer contribution.
  • Reimbursement for gym and physical activities.
  • Opportunities for professional development and advancement within the company.

Requirements and Skills:

  • University degree or equivalent experience preferred.
  • Minimum of 5 years of experience supporting senior executives.
  • Experience in an environment where the executive team is spread across multiple sites/regions (an asset).
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual meeting tools (Zoom, Microsoft Teams, etc.).
  • Proficiency in Nitro Pro.
  • Perfect bilingualism (oral and written).
  • Excellent grammar skills (English).
  • Discretion and respect for confidentiality.
  • Exceptional organizational, time management, and prioritization skills.
  • Strong judgment, initiative, and autonomy.
  • Flexibility and teamwork skills.
  • Proactive with a keen attention to detail.
  • Positive attitude and problem-solving approach.
  • Ability to work both independently and collaboratively.


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