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Accounts Receivable Specialist

1 week ago

Ottawa, Ontario, Canada Sleeman Breweries Full time

Company Overview

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Sleeman Breweries is a dynamic company that produces high-quality beers in Canada. Our breweries across the country, including Sleeman, Okanagan Spring, Unibroue, and Wild Rose, create some of the best beers in Canada.

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We are growing into new and innovative spaces with our ready-to-drink SoCIAL LITE line. Our consumers know us for our exceptional products, and we're looking for talented individuals to join our team.

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Job Description

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The Accounts Receivable Associate will be responsible for reviewing and addressing past due invoices; performing daily and monthly Accounts Receivable (AR) reconciliations and analysis; working with Sales, Finance, and Logistics staff to report and resolve issues; and maximizing customer collections while meeting our internal control requirements.

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Responsibilities:

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  • Reconcile collections while taking into account customer chargebacks relating to discrepancies with pricing, promotions, shortages, and early payment discounts.\
  • Daily regional responsibility for accounting transactions and/or cash applications\
  • Identify trends and issues related to late payments and customer deductions, follow up with customer or other AR staff for resolution\
  • Prepare, organize, and forward collection documentation to customers\
  • Review weekly aging report to address past due accounts and follow up with client to ensure all actions are completed in order for payment to be made\
  • Monitor existing accounts to ensure payments are received in accordance with client specific terms and conditions of sale\
  • Review and analyze regular financial reporting tools including COD reports to internal customers including Distribution and Sales.\
  • Maintain customer master data\
  • Document customer issues impeding the payment of amounts due\
  • Maximize receivables turnover and collections while maintaining good customer relations\
  • Investigate and communicate chargebacks and discrepancies for resolution including follow up where necessary\
  • Provide copies of invoices and credit notes as per client requests\
  • Recommend improvements to AR processes, and payment/cash application activities\
  • Collaborate with Sales and Marketing teams to facilitate resolution of collections activities\
  • Collaborate with Direct Delivery in the form of invoicing and preparing customer files\
  • Participate as a member of AR team in cross-training initiatives\
  • Perform other related duties as assigned\