Ottawa Office Coordinator

7 days ago


Ottawa, Ontario, Canada PAA Advisory Full time
About the Role

We are seeking a highly organized and reliable Administrative Assistant to join our team in Ottawa. As the first point of contact for visitors and deliveries, the successful candidate will be responsible for directing them to the appropriate personnel or office. This includes managing and distributing incoming mail and deliveries, organizing meetings, company/client events, conference room bookings, and office space coordination. Additionally, the candidate will help maintain office supplies, equipment, and furniture, ensuring proper inventory levels, track and maintain accurate financial records for office expenses and costs, and assist in designing presentation materials using Microsoft Word, PowerPoint, Canva, Adobe, and other tools.

In this role, you will also update and manage data in Excel and other administrative software, contribute to weekly administration and operations meetings, and summarize meeting notes for internal distribution. Furthermore, you will coordinate with external partners to resolve technical issues when necessary and maintain a clean, organized, and well-stocked office, including common areas and boardrooms.

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