Corporate Support Specialist

4 weeks ago

Ottawa, Ontario, Canada Dentons Full time
Job Title: Corporate Support Specialist

About the Role:

The Corporate Support Specialist will provide general and administrative support to our Corporate Group, requiring a unique blend of skills and experience. This role involves managing multiple tasks, adapting to changing priorities, and maintaining confidentiality.

Key Responsibilities:

  • Drafting, preparing, and proofreading correspondence, accounts, and transactional documents.
  • Entering and maintaining lawyer's dockets, coordinating with the Accounting Department, and preparing detailed billings.
  • Dealing with client inquiries, conducting follow-ups, and keeping lawyers informed of interactions.
  • Opening, maintaining, and putting away files, and maintaining precedent systems using the Firm's protocol for knowledge management.
  • Processing incoming and outgoing mail, including email accounts and managing bring forwards.
  • Preparing and updating cheque requisitions and expense reports.
  • Updating and maintaining client/matter lists and current client contact records electronically.
  • General administrative duties, such as scheduling appointments, photocopying materials, booking meeting rooms, and making travel arrangements.
  • Maintaining and organizing files, both electronic and hard copy.
  • Demonstrating a team approach, supporting colleagues, and ensuring strict adherence to confidentiality.

Requirements:

  • Post-secondary education in business or a related discipline, with a Legal Administration and/or Law Clerk Diploma preferred.
  • 5+ years of solid work experience in a legal environment, with a working knowledge of corporate law and a preference for previous experience in a large firm environment.
  • Demonstrated knowledge of procedures, with a sound understanding of corporate transaction documents.
  • Passion for working in a team environment, willingness to help others, and comfort with sharing work assignments.
  • Ability to produce high-quality and quantity work, occasionally under tight timelines.
  • Able to meet deadlines, work well under pressure, and take initiative using sound judgment.
  • Strong interpersonal and communication skills, both verbal and written.
  • Excellent technical proficiency in Microsoft Office applications.
  • Knowledge of accounting/docketing systems and data management systems.
  • Excellent organizational/follow-up skills, attention to detail, proofreading, and accuracy.
  • Professional client and telephone manner, and a proven track record of working with confidential information.
  • Must have excellent problem-solving skills, the ability to work with little instruction or supervision, and be internally motivated.
  • Professionalism demonstrated with colleagues, clients, both in person and conversing by phone.
  • Strong grammatical skills, including punctuation and proofreading, attention to detail, and accuracy.
  • Demonstrated commitment to privacy and ethical conduct.

About Dentons:

Dentons is a global law firm with a commitment to inclusion, diversity, and equity. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work.

Equal Opportunity Statement:

Dentons Canada is an equal opportunity employer and welcomes your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation, or any other characteristic protected by applicable human rights legislation.

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