Executive Administrative Assistant Professional

5 days ago


Charlottetown, Prince Edward Island, Canada TEEMA Solutions Group Full time

**Job Overview:**

We are seeking a highly skilled and organized Executive Administrative Assistant to provide confidential senior-level support to the Chief Executive Officer. This role requires exceptional administrative skills, strong communication abilities, and the ability to manage a dynamic workload efficiently.

Responsibilities:

  • Administrative Support (80%):
    • Prepare briefing notes, reports, and correspondence, including handling confidential information.
    • Maintain directories of key contacts and stakeholders.
    • Manage the CEO's schedule, appointments, and travel arrangements while ensuring efficient time management.
    • Organize and maintain administrative and electronic files following records management principles.
    • Establish and maintain strong working relationships with executive leadership, government officials, and external partners.
    • Facilitate interactions with government agencies, advocacy groups, and professional associations.
    • Interpret policies, legislation, and organizational programs when required.
  • Meeting Coordination & Scheduling (10%):
    • Schedule and coordinate meetings, ensuring all logistics (venue, equipment, guest speakers, catering, etc.) are arranged.
    • Prepare and distribute relevant materials ahead of meetings.
    • Manage meeting invitations, confirmations, and follow-ups.
  • Information Management & Communication Flow (5%):
    • Manage correspondence and prioritize key matters for the CEO.
    • Summarize key documents and highlight priority items.
    • Ensure effective information flow between the CEO's office and internal/external stakeholders.
    • Respond to complex inquiries in written and verbal formats.

Requirements & Qualifications:

  • Completion of Grade 12 and a recognized post-secondary program in office administration, business, or a related field.
  • Extensive experience in senior administrative support.
  • Strong proficiency in Microsoft Office Suite and other relevant software.
  • Excellent organizational, time management, and decision-making skills.
  • Strong English composition and communication abilities.
  • Ability to work effectively under high-pressure situations and meet deadlines.


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