Executive Administrative Assistant Professional
5 days ago
**Job Overview:**
We are seeking a highly skilled and organized Executive Administrative Assistant to provide confidential senior-level support to the Chief Executive Officer. This role requires exceptional administrative skills, strong communication abilities, and the ability to manage a dynamic workload efficiently.
Responsibilities:
- Administrative Support (80%):
- Prepare briefing notes, reports, and correspondence, including handling confidential information.
- Maintain directories of key contacts and stakeholders.
- Manage the CEO's schedule, appointments, and travel arrangements while ensuring efficient time management.
- Organize and maintain administrative and electronic files following records management principles.
- Establish and maintain strong working relationships with executive leadership, government officials, and external partners.
- Facilitate interactions with government agencies, advocacy groups, and professional associations.
- Interpret policies, legislation, and organizational programs when required.
- Meeting Coordination & Scheduling (10%):
- Schedule and coordinate meetings, ensuring all logistics (venue, equipment, guest speakers, catering, etc.) are arranged.
- Prepare and distribute relevant materials ahead of meetings.
- Manage meeting invitations, confirmations, and follow-ups.
- Information Management & Communication Flow (5%):
- Manage correspondence and prioritize key matters for the CEO.
- Summarize key documents and highlight priority items.
- Ensure effective information flow between the CEO's office and internal/external stakeholders.
- Respond to complex inquiries in written and verbal formats.
Requirements & Qualifications:
- Completion of Grade 12 and a recognized post-secondary program in office administration, business, or a related field.
- Extensive experience in senior administrative support.
- Strong proficiency in Microsoft Office Suite and other relevant software.
- Excellent organizational, time management, and decision-making skills.
- Strong English composition and communication abilities.
- Ability to work effectively under high-pressure situations and meet deadlines.
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