Administrative Coordinator

2 weeks ago

Victoria, British Columbia, Canada New Me Esthetics & Threading Studio Corporation Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at New Me Esthetics & Threading Studio Corporation.

Key Responsibilities:
  • Coordinate seminars, conferences, and other events to ensure smooth execution.
  • Support the HR department in achieving organizational goals by coordinating activities and ensuring compliance with laws and regulations.
  • Manage the flow of information within the team, direct staff, and motivate them to achieve their best.
  • Plan and control budgets, expenditures, and daily operations.
  • Review HR projects to ensure compliance with laws and regulations.
  • Supervise other workers, establish and implement policies and procedures, and record meeting minutes.
  • Determine and establish office procedures and routines, plan recruitment strategies, and manage contracts.
  • Compile data, statistics, and other information, oversee report preparation, and respond to employee questions and complaints.
  • Liaise with management, union officials, and HR consultants, negotiate collective agreements, and organize staff consultation and grievance procedures.
  • Arrange travel, make reservations, greet people, and direct them to contacts or service areas.
  • Set up and maintain manual and computerized information filing systems, perform data entry, and provide customer service.
  • Recruit and hire workers, maintain digital databases, conduct performance reviews, and evaluate work environments.
Requirements:
  • 1 year to less than 2 years of experience in a similar role.
  • Ability to work independently, under pressure, and with minimal supervision.
  • Excellent multitasking, flexibility, and time management skills.
  • Strong attention to detail, judgment, and organizational skills.
  • Ability to multitask, work with minimal supervision, and adapt to changing priorities.
Preferred Qualifications:
  • MS Excel, MS Outlook, MS PowerPoint, and MS Word skills.
  • Basic security clearance.

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