Executive Office Support Specialist

3 days ago


Surrey, British Columbia, Canada Future Tech Glass & Closet Organizers Ltd. Full time

Company Overview

We are a dynamic organization seeking an Executive Office Support Specialist to join our team at Future Tech Glass & Closet Organizers Ltd. This role will play a critical part in ensuring the smooth operation of our office, providing exceptional administrative support to our staff.

Salary

The salary for this position is approximately $45,000 - $55,000 per year, depending on experience.

Job Description

As an Executive Office Support Specialist, you will be responsible for managing various office tasks, including:

  • Reviewing and responding to emails, forwarding them to the concerned individual as needed
  • Scheduling and following up on meetings with clients, answering calls and electronic inquiries
  • Answering, screening, and transferring inbound phone calls from clients to staff
  • Maintaining records of office expenses and other important business communications
  • Establishing work priorities based on preference
  • Ensuring the smooth operation of the office and ordering supplies as needed
  • Receiving, greeting, and directing visitors and clients
  • Performing general clerical duties, including photocopying, faxing, scanning, and mailing
  • Maintaining electronic and hard copy filing systems
  • Resolving administrative problems and inquiries
  • Preparing and modifying documents, including correspondence, reports, drafts, memos, and emails
  • Coordinating maintenance of office equipment
  • Processing invoices and ensuring accurate payments
  • Following up and collecting payments from customers

Required Skills and Qualifications

To be successful in this role, you will require:

  • Completion of High School
  • A post-secondary education or minimum 6 months of experience in the field

Benefits

This position offers a competitive compensation package, including benefits and opportunities for professional growth and development.



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