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Internal Logistics Coordinator

1 month ago

Montreal, Quebec, Canada SSMU Full time
Job Title: Internal Logistics Coordinator

Join the Student Society of McGill University (SSMU) team as an Internal Logistics Coordinator. This role is responsible for planning and coordinating events, managing logistics, and ensuring the smooth execution of events within the SSMU portfolio.

Key Responsibilities:
  • Work closely with the Vice President (Internal Affairs) to plan and coordinate events, focusing on inclusivity and accessibility.
  • Provide support to the Students' Society Programming Network (SSPN) as its vice-chair, assisting in managing event budgets, coordinating event logistics, and maintaining accurate records.
  • Develop and maintain event-planning templates, including checklists, timelines, and budgets.
  • Identify potential event risks and develop contingency plans to mitigate them in collaboration with VP Internal and relevant support staff.
  • Coordinate event setup and teardown efficiently and safely, including managing volunteers and ensuring that all necessary equipment and supplies are available and properly organized.
Financial Management:
  • Collaborate with the VP (Internal Affairs) to establish budgets for SSPN events, following the events policy.
  • Assist with budget management, expense tracking, record keeping, and vendor negotiations.
Compliance and Governance:
  • Attend trainings by the Student Life Operations department on events policies.
  • Ensure that all events are executed in compliance with SSMU and University policies, internal regulations, relevant laws, and regulations.
SSPN Support:
  • Act as vice-chair of the SSPN.
  • Assist in the recruitment and training of new members of the SSPN committee.
  • Work with the accessibility commissioner and internal administrator on implementing the inclusivity checklist for SSPN events.
Collaboration and Reporting:
  • Work closely with other staff members of the SSMU to ensure that events are planned and executed in a collaborative manner.
  • Co-write a semesterly report with the VP (Internal Affairs) and councilors sitting on SSPN to present to the Legislative Council.
Requirements:
  • 1-3 years of experience in event planning, logistics coordination, or a related field.
  • Excellent organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
  • Strong communication and interpersonal skills, with the ability to work effectively with diverse groups of people.
  • Demonstrated proficiency in budget management and financial administration.
  • Strong attention to detail, with the ability to maintain accurate records and track event logistics effectively.
Assets:
  • A passion for campus life and student engagement.
  • Knowledge and understanding of inclusive event planning practices.
  • Understanding of harm reduction practices and the ability to implement them in event planning and coordination.

We are committed to fostering an inclusive, accessible environment where everyone feels valued, respected, and supported. If you require accommodation(s) for the recruitment/interview process, please let us know and we will work with you to meet your needs.