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    Vancouver, British Columbia, Canada Rethink Communications Full time

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Billing Coordinator

2 months ago

Vancouver, British Columbia, Canada Targeted Talent Full time
Job Summary

We are seeking a highly organized and detail-oriented Billing Coordinator to join our team at Targeted Talent. As a key member of our accounting department, you will be responsible for managing all aspects of client billing, including drafting and finalizing invoices, analyzing billing data, and collaborating with clients to achieve their billing goals.

Key Responsibilities
  • Client Billing Management
    • Process client accounts for final review and signature by lawyers
    • Finalize and cancel invoices
    • Process partial credit notes and bill cancellations
    • Data entry of client disbursements
    • Enter invoices into client's billing system
  • Proforma Preparation
    • Prepare and print monthly Proformas for lawyers
  • Year-End Audit Support
    • Assist with the year-end audit as required
  • Billing Inquiries and Support
    • Answer all incoming billing related inquiries received from lawyers or assistants
  • Miscellaneous Billing Duties
    • Perform miscellaneous billing duties, including write-offs and transfers of WIP, revalue WIP due to currency fluctuations, set-up special rates on files and re-value WIP, yearly update of all timekeeper billing rates and re-value WIP as necessary
    • Ensure Client Billing Agreements are followed (special rates, pre-arranged discounts, special billing arrangements - Hourly, Contingency, Flat/Fixed Fees)
    • Maintain client's billing detailed information updated in firm's ERP (3E)
  • Special Projects and Administrative Support
    • Assist with special projects and/or perform related administrative, clerical and other duties as assigned
Requirements
  • A college diploma specializing in Accounting with a minimum of one year of related experience
  • 3-5 Years' experience preferred
  • Law firm experience would be considered an asset
  • General knowledge of accounting, professional services billing process, e-billing and task code usage
  • Knowledge of legal and accounting terminology
  • Proficiency with computer software programs including MS Office (Word, Excel and Outlook), and working knowledge of Elite 3E and Webview preferred
Perks
  • Competitive salary
  • Paid vacation
  • Health and dental benefits
  • Flexible work arrangements