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Administrative Support Specialist

2 months ago

Wetaskiwin, Canada HOPE IMMIGRATION AND CONSULTANCY INC Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at HOPE IMMIGRATION AND CONSULTANCY INC. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring timely and efficient communication with clients and team members.
  • Communication and Reception: Answer telephone calls, relay messages, and provide excellent customer service to our clients and stakeholders.
  • Administrative Tasks: Compile data, statistics, and other information, oversee the preparation of reports, and maintain accurate records.
  • Supply Management: Order office supplies, maintain inventory, and ensure a well-stocked and organized workspace.
  • Information Management: Set up and maintain manual and computerized information filing systems, ensuring easy access to important documents and records.
  • Correspondence and Documents: Type and proofread correspondence, forms, and other documents, ensuring accuracy and professionalism.
Requirements and Qualifications
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Skills: Ability to work independently, multitask, and prioritize tasks effectively. Strong organizational and communication skills, with a focus on attention to detail and accuracy.
Work Environment and Physical Capabilities
  • Work Conditions: Ability to work in a fast-paced office environment, with frequent interruptions and deadlines.
  • Physical Capabilities: Ability to sit for extended periods, with occasional standing and walking.
Support for Newcomers and Refugees
  • Cultural Competency: Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees.
Support for Youths
  • Awareness Training: Provides awareness training to employees to create a welcoming work environment for youth.
Support for Indigenous People
  • Cultural Competency Training: Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers.

Language: English

Work Hours: 35 to 40 hours per week

Employment Type: Permanent