Billing Coordinator
6 days ago
About Exp Global Inc.
At Exp Global Inc., we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators, and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges.
Our Culture
We leverage differences, harness our entrepreneurial spirit in an employee-owned company, and believe diversity is what gives us strength. We seek sustainable results and share ambitions for each other, our clients, and the communities we serve.
About the Role
We're seeking a skilled Financial Operations Specialist to join our Finance team in Brampton, ON. As a key member of our team, you will be responsible for effectively communicating with Project Managers and Sector Leads regarding contract documents, change orders, and other contract modifications.
Key Responsibilities
- Set up projects in Deltek and maintain budgets and backlogs throughout the life of the project.
- Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup.
- Mail final invoices, file client invoice copies, and backup documents in the billing folder.
- Assess and pursue opportunities for maximization of client billing; communicate with the parties involved as to your observations and actions taken.
- Research any unbilled issues to optimize the billing possibilities for the billing period.
- Maintain the billing folders for all projects, with all the appropriate documents; contracts, change orders, and monthly invoices, in accordance with standard processes and procedures.
- Investigate project variances and submit variance reports to management.
- Carry out Progress Project Reports.
- Provide the accounts payable team members with advice on client billing, relative to consultant invoicing and reimbursable expenses.
- Work with the cash receipts team members to reconcile variances that occur in the application of cash.
- Work with accounts receivables team members regarding unpaid project billings.
- Write off any uncollectible receivables, labour, or expenses, as directed by the appropriate person.
- Close out projects upon completion.
- Prepare special project analyses for the Sector Leads, PMs, and Billing Management.
- Compile information for internal and external audits, as required.
- Perform additional assignments, as directed by the Billing Manager.
- Communicate and coordinate with the local offices.
Requirements
- University degree in Accounting or a related field.
- Minimum 3-5 years of Accounting (AP/AR/Billing) knowledge.
- Enrolled in CPA program is an asset.
- Understands revenue recognition.
- Proficiency in Microsoft Office and computer applications.
- Excellent verbal and written communication skills.
- Self-motivated with independent work habits.
- High attention to detail and accuracy.
- Experience working in a fast-paced office and deadline-oriented.
- Working knowledge of Deltek Vision software is a definite asset.
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