Financial Manager

3 weeks ago

Vancouver, British Columbia, Canada Arlyn Recruiting Full time
  • Responsibilities:
    • A. Money In: Handle all intake and recording of funds into the firm, including receiving cheques and confirmations of payments, posting of payments, tracking AR, posting bank transactions, and taking bank deposits.
    • B. Money Out: Manage the recording and handling of funds out of the firm, including intake of invoices, posting of invoices, preparing AP lists, obtaining approvals, and setting up payments in online banking or by cheque.
    • C. Billing: Support the billing process and provide assistance to LAs on billing as needed. Advise and follow up with LAs and/or Lawyers on aged WIP. Follow up with clients on AR and advise LAs and/or Lawyers of aged AR outstanding.
    • D. Trust: Receive and record all trust transactions. Ensure compliance with trust rules and procedures. Act as an internal champion for compliant, efficient, and effective trust processes.
    • E. Memberships and Insurance: Maintain the list of firm memberships. Handle renewal and payment for memberships. Assist the Director of Operations & Talent with annual firm insurance renewals.
    • F. Financial and Compliance Reporting & Bank Reconciliations: Pull and prepare regular and requested financial reports. Prepare letters to The Law Society of BC as needed. Pull reports for GST, PST, and TAF and handle their filing and payment. Assist with WCB filing and payment, EHT filing and payment. Prepare monthly bank reconciliations for all accounts. Act as a liaison with external parties for audits. Assist with the preparation of the annual firm budget and regular financial reporting, including KPIs. Report on financial matters at partner meetings. Prepare associate bonus reporting and partner draw and distribution reporting.
    • G. Training and Education: Educate and answer questions for employees regarding trust procedures, Law Society requirements, and accounting processes. Conduct formal training sessions for new hires during onboarding and annual training for all employees.
    • H. Payroll: Handle payroll through ADP, including changes and calculations. Coordinate with the Director of Operations & Talent on new hires, departures, and changes to existing employees.
    • I. Year-End Financial Preparation: Assist with file and accounting clean up prior to year-end. Prepare year-end reporting. Act as a liaison with external accountants for year-end needs.
    • J. Bank and Vendor Relationship Management: Liaise with the bank to resolve issues, including online banking. Liaise with vendors regarding invoices, AP, and payments. Liaise with payroll and accounting software vendors.
    • K. General Financial Responsibility and Process Improvement: Monitor cash flow and advise the Director of Operations & Talent of concerns. Propose annual billable rate increases. Improve the billing process and KYC process. Champion efficient and effective accounting and compliance-related processes. Provide recommendations on financial processes, compliance issues, and efficiency improvements.
    • L. Other: Provide additional support relating to firm financials and financial processes to the Director of Operations & Talent as needed.

Requirements:

  • Qualifications: Proven experience in financial management within a legal environment. Strong understanding of accounting principles, trust procedures, and compliance. Proficiency in financial software and tools. Excellent organizational and communication skills. Ability to work independently and as part of a team.

Location: Vancouver, BC

Salary: $80-$110 depending on experience

Arlyn Recruiting works directly with top law firms in Canada. We can help you secure an ideal opportunity like this based on your education, skills, and career ambitions. Apply today through our website or email your resume directly to us. We will support your success through experience, knowledge, and our strong relationships. Our service is 100% free and confidential for job seekers.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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