Administrative Assistant
4 weeks ago
We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Sterling Notary Public.
Key Responsibilities:- Coordinate the flow of information within the team to ensure seamless communication and productivity.
- Direct and control daily operations, ensuring that tasks are completed efficiently and effectively.
- Manage the distribution of mail and other materials, maintaining a well-organized and clutter-free workspace.
- Plan and organize daily operations, prioritizing tasks and deadlines to meet business objectives.
- Record and prepare minutes of meetings, seminars, and conferences, providing accurate and detailed documentation.
- Schedule and confirm appointments, ensuring that all stakeholders are informed and up-to-date.
- Answer telephone and relay telephone calls and messages, providing exceptional customer service and support.
- Answer electronic enquiries, responding promptly and professionally to all correspondence.
- Oversee the preparation of reports, maintaining accurate and up-to-date records and data.
- Order office supplies and maintain inventory, ensuring that all necessary materials are available and accessible.
- Greet people and direct them to contacts or service areas, providing a warm and welcoming experience for all visitors.
- Set up and maintain manual and computerized information filing systems, ensuring that all records are accurate and easily accessible.
- Type and proofread correspondence, forms, and other documents, maintaining high standards of quality and attention to detail.
- Perform data entry, accurately and efficiently capturing and recording data for business use.
- Perform basic bookkeeping tasks, maintaining accurate financial records and ensuring compliance with company policies.
- 1 year to less than 2 years of experience in an administrative role.
- Excellent communication and organizational skills, with the ability to work independently and as part of a team.
- Proficiency in Microsoft Office and other business software, with the ability to learn new systems and technologies quickly.
- Ability to work in a fast-paced environment, prioritizing tasks and managing multiple projects simultaneously.
- Relocation costs covered by employer, with the opportunity to work in a dynamic and supportive team environment.
- Free parking available on site.
- Permanent employment opportunity with a competitive salary and benefits package.
- Opportunity to work in a dynamic and supportive team environment, with a focus on professional development and growth.
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