Service Advisor

4 weeks ago


Burnaby, British Columbia, Canada OpenRoad Auto Group Full time
Service Advisor Job Description

Join OpenRoad Auto Group, one of Canada's Best Employers and Best Managed Companies, as a Service Advisor. As a key member of our team, you will play a vital role in delivering exceptional customer service and ensuring the smooth operation of our service department.

Key Responsibilities:
  • Handle customer inquiries promptly and accurately, listening to vehicle concerns and writing repair orders.
  • Ensure repair orders and all paperwork are completed legibly and accurately, with all customer requests or points of concern documented.
  • Process all paperwork as jobs are completed.
  • Review all repairs and changes with customers upon delivery of their vehicle.
  • Assist in scheduling customer vehicles for service work, allowing adequate time for repairs/maintenance and securing additional time as required.
  • Monitor work-in-progress to ensure that repairs are being performed properly and time schedules are being met as promised.
  • Use service files to suggest additional repairs or services if required.
  • Estimate costs and completion times, and don't hesitate to ask the Service Manager for assistance.
  • Identify and give special attention to repeat repairs, assigning the original technician on all comeback jobs.
  • Notify customers when backorder parts become available.
  • Determine warranty coverage and verify repair date, mileage, etc.
  • Resolve all customer complaints for a win/win outcome, implementing/suggesting preventative measures to reduce the number of complaints.
  • Perform walk-around inspections on all customer vehicles, noting damage such as scratches, dents, missing hubcaps, etc.
  • Arrange for alternate transportation as needed and manage loaner vehicles.
  • Work to improve dealership CSI and general customer satisfaction in accordance with OpenRoad's philosophies, policies, and procedures.
  • Maintain paperwork and ensure the reception area is in a clean and orderly fashion.
  • Follow company safety policies and practices, and immediately report any and all accidents to a Manager/Supervisor.
Requirements:
  • Working knowledge of automotive equipment.
  • Knowledge of techniques of customer satisfaction and retention.
  • Ability to maintain records and prepare reports using a computerized equipment maintenance system.
  • Ability to work cooperatively with all levels of the organization.
  • Ability to communicate with others and to assimilate and understand information, in a manner consistent with the essential job functions.
  • Ability to operate assigned equipment.
  • Ability to make sound decisions in a manner consistent with the essential job functions.
  • A valid British Columbia driver's license, with a clean driving record.

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