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Office Administrative Assistant
2 months ago
We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at RS Immigration and Consulting Services. As an Office Administrative Assistant, you will play a vital role in supporting our day-to-day operations and ensuring the smooth functioning of our office.
Key Responsibilities- Office Procedures and Routines: Establish and maintain office procedures and routines to ensure efficient workflow and productivity.
- Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, and coordinate with team members and external stakeholders as needed.
- Communication and Correspondence: Respond to phone calls, emails, and other forms of communication in a professional and timely manner, and prepare and send correspondence and documents as required.
- Data Entry and Record-Keeping: Accurately and efficiently enter data into our systems, maintain accurate records, and ensure compliance with data protection policies.
- Supply Management and Inventory: Order office supplies and maintain inventory levels to ensure that our office is well-stocked and equipped.
- Information Filing and Retrieval: Set up and maintain manual and computerized information filing systems, and ensure that all files are accurately labeled and easily accessible.
- Bookkeeping and Financial Management: Perform basic bookkeeping tasks, including reconciliations and financial reporting, and ensure that all financial transactions are accurately recorded and reported.
- Minute-Taking and Reporting: Record and prepare minutes of meetings, conferences, and other events, and prepare reports as required.
- Education: Secondary (high) school graduation certificate.
- Experience: 1 to less than 7 months of experience in an administrative role.
- Language: English.
- Computer and Technology Skills: Proficient in MS Excel, MS PowerPoint, and MS Word.
- Personal Suitability: Organized, detail-oriented, and able to work independently with minimal supervision.
This is a hybrid role, with a mix of in-office and remote work. We are committed to creating a welcoming and inclusive work environment that supports the needs of all employees.
Support for Newcomers and RefugeesWe participate in government and community programs that support newcomers and refugees, and we are committed to creating a welcoming and inclusive work environment for all employees.
Support for YouthWe participate in government and community programs that support youth employment, and we are committed to creating a welcoming and inclusive work environment for all employees.
Support for VeteransWe participate in government and community programs that support Veterans, and we are committed to creating a welcoming and inclusive work environment for all employees.
Support for Indigenous PeopleWe participate in government and community programs that support Indigenous people, and we are committed to creating a welcoming and inclusive work environment for all employees.
Support for Mature WorkersWe participate in government and community programs that support mature workers, and we are committed to creating a welcoming and inclusive work environment for all employees.
Support for Visible MinoritiesWe participate in government and community programs that support members of visible minorities, and we are committed to creating a welcoming and inclusive work environment for all employees.
